A student who does not meet both the PACE and GPA standards is not making Satisfactory Academic Progress for Financial Aid. The student is notified by the Financial Aid Office that he/she is on Financial Aid Warning for the subsequent term of attendance. During the Financial Aid Warning Term, the student retains eligibility for both federal and institutional aid.
A student who meets both the PACE and GPA standards at the conclusion of the Financial Aid Warning Term is again meeting Satisfactory Academic Progress for Financial Aid and is eligible for federal and institutional aid for the subsequent term of attendance.
A student who does not meet both the PACE and GPA standards at the conclusion of the Financial Aid Warning Term is notified by the Financial Aid Office that he/she is not making Satisfactory Academic Progress for Financial Aid and is ineligible for federal and institutional aid. The student is also notified of the Appeal Process.
A student may have more than one Financial Aid Warning Term; however they may not be consecutive.
A student may file an appeal based on catastrophic or extraordinary circumstances “beyond the student’s control,” such as personal illness or injury, or the death, illness or injury of a family member, relative or close personal friend. A student is allowed to appeal once based on a change of major and once due to severe adjustment issues as a freshman or new transfer student provided that the appeal is needed based on performance after the first two terms of attendance.
There are 3 required elements of an appeal:
- A written statement from the student - Federal regulations require a student who is requesting an appeal to submit a written statement explaining:
- Why the student was not able to meet the satisfactory academic progress standards.
- What has changed that will allow the student to meet the standards at the conclusion of the academic plan (see #3 below).
- Supporting documentation - A student requesting an appeal must submit supporting documentation such as a physician’s written statement to substantiate illness or accident, a copy of a death certificate or newspaper obituary, a written statement from clergy, family member(s), or other third party familiar with the student’s situation, ora written statement from an academic advisor, professor or counselor.
- Development of an Academic Plan - As part of the appeal, the student must work with a Program Administrator to develop an academic plan. The academic plan is designed to enable the student to meet both PACE and GPA standards at the conclusion of the plan. An academic plan may entail one or more terms and includes specific requirements the student must achieve. Although the student is not making satisfactory academic progress, federal and institutional aid is reinstated for one term.
A student interested in filing an appeal must begin the process by contacting the Dean of Students at least two weeks prior to the beginning of the term he/she wishes to receive financial aid.
A student filing an appeal must authorize the release of pertinent information as part of an investigation of the facts concerning the failure to meet satisfactory academic progress standards.
Each appeal will be investigated and reviewed by the Dean of Students in conjunction with faculty members from the student’s program of study as well as other Clarkson University personnel as necessary.
The Dean of Students will make a recommendation to approve or deny the appeal and notify the Office of Financial Aid. The Director of Financial Aid will make the final decision to approve or deny the appeal.
The Office of Financial Aid will notify the student by letter or e-mail of the final decision.
Upon approval of an appeal including an academic plan the student is placed on Financial Aid Probation for the next term of attendance.
At the end of the Financial Aid Probationary term, the student will be evaluated according to the requirements specified in the academic plan. Provided that the student is successfully meeting the conditions of the plan, the student may continue to receive federal and institutional aid for the subsequent term. In cases in which an academic plan includes more than one term, the student will be evaluated at the end of each term. If the student continues to meet the requirements of the plan, the student remains eligible for financial aid.
A student who does not meet the conditions of the academic plan or whose appeal is denied is no longer eligible for federal and institutional aid at Clarkson until both standards are met. A student who is ineligible for aid may regain eligibility by:
- Taking courses at Clarkson without receiving federal or institutional aid that raises their GPA to the minimum standards and/or increases earned hours to the minimum PACE requirements. The student must contact their SAS representative at the end of the term to request an evaluation of their financial aid satisfactory academic progress standing and financial aid eligibility.
- Transferring in course credit - A transferred course must count toward degree requirements. A minimum of a “C” is required for transfer credits. Transfer credits are included in both attempted and earned hours. Transfer credits for repeated courses may have an effect on the GPA. Transfer credits for non-repeated courses have no effect on the GPA. Transfer credits must be received by the 10th day of the term in order to be used in the SAP determination for that term. Transfer credits received after the 10th day of the term will have no effect on a student’s SAP status for the term.
Courses in which a grade of F or W is recorded on a student’s transcript may be repeated a maximum of 2 times.
The earned hours are counted once.
The attempted hours are counted each time and may be used to establish full-time enrollment status.
The student may receive financial aid for these course repeats.
Courses in which a student has previously earned credit (A, B, C, D):
- Federal regulations allow a student to repeat a course once if the student previously earned credit for the course.
- The repeated course(s) will be used toward full-time enrollment status and are eligible for financial aid.
- Courses repeated more than once will not count toward enrollment status and are ineligible for financial aid.
- More than one course may be repeated per term. This does not apply to students receiving International Scholarships.
- The attempted hours are counted each time.
- The earned hours are counted once.
- The grade from the prior completion(s) is excluded from the GPA calculation.
Academic Grade Changes and Incompletes
For purposes of determining SAP for federal and institutional financial aid, all grade changes including incompletes must be submitted to SAS prior to the 10th day of the subsequent term. This deadline may differ from academic departmental guidelines. The student must contact their SAS representative to request a recalculation of SAP. Any academic grade changes occurring after the 10th day of the term will have no effect on a student’s SAP status for that term.
A student who has left the University for one or more terms and has been readmitted will have Satisfactory Academic Progress for Financial Aid reviewed at the time of readmission. Transfer credits must be received prior to the 10th day of the term in order to be included in the SAP determination.
If the student is determined to be meeting SAP, federal and institutional aid will be offered provided the student meets all other eligibility requirements.
If it is determined that the student is not meeting SAP, the student will be notified by letter of his/her status and the appeal process.
There is no guarantee that a readmitted student will receive the same type or amount of institutional aid they received during prior terms.