Eligibility

Applicants and awardees must be in good standing in the Honors Program.  First year Honors students can apply beginning in the spring semester, with the exception of both “Dualies” and “fast-track” admits from the Clarkson School who are not eligible until the fall semester of their sophomore year. Funding is not available for activities that begin after graduation from the Honors Program, except for travel to conferences to present work done as part of an Honors thesis.

HEES represents an investment by Clarkson in your scholarly and professional development, and may not be used for other activities. The following includes examples of enhancement opportunities eligible for HEES:

  • Supplies, materials and travel expenses involved in approved research, scholarship, and

         artistic activities

  • Travel and room/board for unpaid international or domestic internships
  • Participation in academic conferences*
  • Fees and travel expenses for study abroad and exchange programs or NCHC programs such as Partners in the Parks
  • Study abroad fees and travel expenses (not tuition) for any of the following:
  • Semester Exchange Program: a full semester at one of our partner schools
  • Global Business Program: a two to four week faculty led trip (UNIV 399)
  • Canadian Studies Program: Introduction to Canada course (UNIV 267)
  • International or domestic service learning trips (UNIV 349)
  • External pre-approved programs open to all full-time students

 

Examples of ineligible expenses include:

  • Laboratory equipment or other items real property (greater than $75 in value) that would be owned by a faculty member
  • Personal equipment purchases such as iPods, digital cameras, computers, software or any real property not research related that would be owned by the student
  • Travel for personal reasons, recreation, or other activity not directly related to professional development
  • Travel or other expense for religiously affiliated mission trips or political activities
  • Social fraternity/sorority conventions and events
  • Tuition payments for credit-bearing courses
  • Application fees for graduate/professional school
  • Travel to interviews for jobs or graduate school/professional school
  • Fees for study materials and exams for professional certifications
  • Fees for workshops, study materials, or exams related to professional school and graduate school entrance or employment certification (e.g. MCAT, GRE, PE)
*You may apply for funding to attend one approved academic conference even if you are participating only as an observer. A second conference may be funded only if you listed as a presenter in the conference program.

Applications

You must complete the application form and receive approval in order to receive funding.  Applications are due on the last Friday of each month during the semester (excluding May) and they are reviewed at the mid-monthly meetings of the HEES Awards Committee, September-November and January-April.  During the summer, the HEES Award Committee will meet as needed to consider applications exclusively for students participating in the Honors Summer Research Program.

The application form asks students to provide biographical information, explain the activity, obtain the support of a faculty member and/or academic advisor, outline their budgetary needs, and describe how they will share insights from their experience with the campus community.  Please note that incomplete applications will not be reviewed by the Committee.

 

1. Personal Information

Your name and year/semester you entered the Honors Program.

2. Explanation of Activity

All applications must include a 1-2 page persuasive statement to support the funding request describing the activity and explaining how it fits in with academic and professional goals.  You should also explain why you need the funding to support the activity and why the Honors Program should fund it. 

3. Endorsement and/or Letter of Recommendation

You must obtain support of a faculty member at Clarkson or your official academic advisor testifying to the value of the activity in advancing your professional goals.[3]  This can be indicated by a signature on the application form, and it is much strengthened by a formal Letter of Recommendation.  Please note that it is your responsibility to obtain the signature and/or the letter by the deadline in order for your application to be considered.

4. Budget

The application should clearly indicate the dollar amount being requested with a breakdown of types of expenses and a complete itemization of costs.  An outline table is provided and it is suggested that you consult previous examples of budget submissions for help.  If you are requesting support for travel, you will be bound by rules governing expenditures and reimbursements under Clarkson University’s Travel and Entertainment Expense policy.  It is your responsibility to understand and abide by this policy.  See:

Budget Policy

If you are requesting an advance payment you must list quotations for the expense and submit appropriate documentation from the vendor or agent.  You must submit official receipts for all expenditures more than $75 with your report (see below).  If you are requesting reimbursements of expenses you must submit receipts for all expenditures more than $75.  Generally, it is a good idea to obtain and keep receipts for all expenses. 

If Honors is providing partial support for an expense please include the total cost and indicate the Honors Program share.  If you are obtaining support from other sources please provide information on these sources and indicate their share of the total cost.

5. Detailed Plan for Sharing

You must tell us how you plan to share what you expect to learn from the opportunity with the Honors Program and/or the broader Clarkson community. You must consult with a member of the Honors Program staff on an appropriate activity, and obtain their endorsement of your plan.[4]  Note that these plans for sharing are additional to the required report (see below) and any required reports/presentations for missed Honors courses etc.

6. Supporting Documentation

You must attach your résumé and may attach any additional supporting documents and/or letters of support that will strengthen your request. For reimbursement, you must include all receipts and/or invoices, conference brochures, confirmations of attendance/registration etc.

7. Signature

You must sign your agreement to the statement on eligibility and give us permission to use the words of your report and your photograph in our promotional materials.

 

Reporting Requirements

Students who receive HEES funding must write a short report (250-500 words) within one month of completion of the funded activity describing the experience and explaining its benefits to her/his professional development.  The report must be accompanied by photographs of the student participating in the funded experience. The student’s name, the photograph and parts of the report may be published by the Honors Program for promotional purposes.

 

[1] Similarly, as HEES is introduced in fall 2016, sophomores may receive up to a total $1,500 over their tenure in Honors, while juniors receive up to $1,000, and seniors up to $500.

[2] You may apply for funding to attend one approved academic conference even if you are participating only as an observer. A second conference may be funded only if you listed as a presenter in the conference program.

[3] Please make sure your sponsor has the appropriate status before you ask them to write a letter and/or endorse your application.

[4] Please consult Jenny for PPDP and FY100 and Marcy for open houses, fireside chats, videos, story. For other plans you can ask any Honors staff member.  Please note: we may ask you to adapt/change your plan depending upon the needs of the Honors Program.