In addition to the tuition scholarship, students in the Honors Program at Clarkson University are eligible for the Honors Educational Enhancement Scholarship (HEES) which provides up to $2,000 for scholarly and professional development activities outside of the classroom. HEES supports "high impact" experiences such as study abroad, service learning, research and creative work, unpaid internships, conference participation, and professional training. The goal of HEES is to help students to apply classroom knowledge and develop skills in "real world" undertakings that advance educational goals. HEES is not intended to be used for tuition, books, fees, or other costs related directly to academic course work.
Students in good standing in the Honors Program can apply for up to $1,000 per academic year (September 1 to August 31) to cover the cost of approved activities and up to a total of $2,000 over their tenure in the Honors Program. Please note that students admitted after the first year are eligible for a pro-rated portion of funds, such that sophomore admits may receive a total of up to $1,500 and juniors up to $1,000.
Students may apply for reimbursement of cost or receive an advance for anticipated costs, but a proposal must be approved before expenses are incurred (in other words, there are no retroactive applications.) Itemized receipts must be submitted for all expenses exceeding $75 and awardees must meet all customary reporting requirements. Failure to meet reporting requirements may jeopardize availability for future awards.
The Honors Program recommends that students seek alternative and/or supplemental sources of funding for their educational enhancement opportunities in order to make these funds go further. For example, academic departments and honors societies will often provide some support for travel to conference, and splitting cost between multiple sources can be very effective in stretching the funding available.
Applicants and awardees must be members of the Honors Program in good standing. First-year Honors students can apply beginning in the spring semester, with the exception of "fast-track" admits from the Clarkson School who are not eligible until the fall semester of their sophomore year. Funding is not available for activities that begin after graduation from the Honors Program, except for travel to conferences to present work done as part of an Honors thesis.
The following includes examples of enhancement opportunities eligible for HEES:
- Supplies, materials and travel expenses involved in approved research, scholarship, and artistic activities
- Cost of non-credit bearing international or domestic service learning trips
- Unpaid international or domestic internships
- Participation in academic conference (You may apply for funding to attend one approved academic conference even if you are participating only as an observer. A second conference may be funded only if you are listed as a presenter in the conference program.)
- Fees and travel expenses for study abroad and exchange programs or NCHC programs such as Partners in the Parks
- Non-credit courses/workshops related to professional school and graduate school entrance (e.g. MCAT and GRE)
- Study abroad fees and travel expenses (not tuition) for any of the following:
- Semester Exchange Program: a full semester at one of our partner schools
- Global Business Program: a two or three week faculty led trip (UNIV 399)
- Canadian Studies Program: Introduction to Canada course (UNIV 267)
- External pre-approved programs
Examples of ineligible expenses include:
- Laboratory equipment or other forms of real property
- Personal equipment purchases (iPods, digital cameras, computers, or any equipment that would remain the property of the student)
- Personal travel
- Social fraternity/sorority conventions and events
- Tuition payments for credit-bearing courses
- Application fees for graduate/ professional school
- Travel to interviews for jobs or graduate school/professional school
- Fees for study materials and exams for professional certifications
You must complete the formal application and receive approval in order to receive funding. Applications are due on the last Friday of each month during the semester (excluding May) and they will be adjudicated at the mid-monthly meetings of the HEES Awards Committee, which meets September-November and January-April. The Committee cannot approve funding of any activities that have taken place before the date of the meeting. Submit all application materials to firstname.lastname@example.org.
The application form asks student to provide biographical information, describe their motivation for the project, obtain the support of a faculty member and/or academic advisor and outline their budgetary needs.
Please note that incomplete applications will not be reviewed by the Committee.
1. Biographical Information
- Explanation of Activity (must be attached to paper or email application)
All applications must include a 1-2 page persuasive statement to support your funding request describing the activity and explaining how it fits in with your academic and professional goals. Explain why you need the funding to support the activity and why the Honors Program should fund it. Also, tell us how you will share what you learned from this opportunity with the Honors Program and/or the broader Clarkson community (e.g. public presentation, class presentation, workshop), in addition to providing a report and photo.
Student requesting support for participating in a formal program of activity such as presenting at a conference, studying abroad, or traveling for a specific service opportunity, should also provide supporting documentation such as brochures, links to websites, etc.
3. Endorsement and/or Letter of Recommendation
You must obtain support of a faculty member at Clarkson or your official academic advisor testifying to the value of the activity in advancing your professional goals. This can be indicated by a signature on the application form, and it is much strengthened by a formal Letter of Recommendation. Please note that it is your responsibility to obtain the signature and/or the letter by the deadline in order for your application to be considered.
Students requesting support for participation in a formal program of activity must also provide proof of acceptance to the program or other documentary evidence of their intended participation. Other supporting documents such as brochures, conference programs, etc. may be helpful to the Committee.
The application should clearly indicate the dollar amount being requested with a breakdown of types of expenses and a complete itemization of costs. An outline table is provided and it is suggested that you consult previous examples of budget submissions for help. If you are requesting support for travel, you will be bound by rules governing expenditures and reimbursements under Clarkson University's Travel and Entertainment Expense policy. It is your responsibility to understand and abide by this policy. See: http://internal.clarkson.edu/dor/documents/travel%20and%20entertainment%2012-10-10%20final.pdf.
If you are requesting an advance payment you must list quotes for the expense and submit appropriate documentation from the vendor or agent. You must submit official receipts for all expenditures more than $75 with your report. If you are requesting reimbursements of all expenses you must submit receipts for all expenditures more than $75. Generally, it is a good idea to obtain and keep receipts for all expenses.
If Honors is providing partial support for an expense please include that total cost and indicate the Honors Program share. If you are obtaining support from other sources please provide information on these sources and indicate their share of the total cost.
Students who receive HEES funding must write a short report (250-500 words) within one month of completion of the activity describing the experience and explaining its benefits to her/his professional development. The report must be accompanied by a photograph of the student during the experience. Your name, the photograph and parts of the report may be published by the Honors Program for promotional purposes.