Official dates will be established by the registrar's office and updated on the Schedule of Academic Activities (Clarkson username & password required).  To allow sufficient time for  review of completion requirements and approval by the Deans, all completion paperwork  must be submitted to the Graduate Coordinator's office no later than noon.

If the deadline for a given semester is not met, you will be moved to the next semester's graduation list.

Completion Requirements
Once you have successfully defended your thesis/dissertation, or have completed all requirements for a non-thesis completion, you must submit all required documents to your Graduate Coordinator office for review and final approvals.

A checklist has been created to assist you in this process:

Completion Checklist (.pdf)

Forms Required

(samples have been provided to assist you in completing the forms properly)


Formatting Guidelines
Information to assist you in formatting your MS thesis or PhD dissertation.

Pages required by the University:
Sample Title Page - MS (.pdf)  |  PhD (.pdf)
Sample Committee Signature Page - MS (.pdf)  |  PhD (.pdf)

Formatting your MS thesis:
Guide to Formatting your MS Thesis (.pdf)

Formatting your PhD dissertation:
ProQuest (publisher) guidelines (.pdf)
Guide to Formatting your PhD Dissertation (.pdf)

For additional help in everything from formatting your work to improving your sentence structure, you can also visit Clarkson's writing center - see their website for location, hours, and resources.


Other Requirements:

  • ME Completions
    • Technical Report/Project to Advisor

  • MS Completions

    • One (1) electronic copy of thesis on CD (for University archives).

    • Two (2) copies of thesis (will be sent to Clarkson's library for circulation and archiving).

    • One (1) copy of thesis for department (Please check with you Department first).
       NOTE: All MS thesis copies should be bound in pressboard, hole-punched covers, with an appropriate label.
      Pressboard covers (click here to see a sample)
      Sample label (.doc)


  • PhD Completions

    • One (1) electronic copy of dissertation on CD (for University archives).

    • Completed SED (Survey of Earned Doctorates) - two options for submission:

    • Submit electronic copy of dissertation to ProQuest for publishing (see below for more information).


Submitting Your Dissertation/Thesis

All MS candidates must submit two hard copies of their final, approved thesis along with all of their completion paperwork to the Graduate School office.  These must be bound per the guidelines above.  Once the final approvals have been received from the Dean of the Graduate School, these copies will be sent to the University's library circulation desk to be added to the stacks and archives.

All PhD candidates will submit their dissertation for publishing & archiving using UMI ETD Administrator.  Please go to to create a password and set up your account.  You can start the process, logout, and login again later; your work will be saved.
Once your final dissertation has been approved, you will need to convert your dissertation to an Adobe PDF file.  Specific guidelines on completing this process, as well as a built-in file converter tool, are available on the ETD Administrator website.  Please submit only your final, approved dissertation for publishing.  Carefully review your converted PDF document to ensure there were no errors in the conversion (e.g., formatting issues, missing pages, etc.).

Once you have fully submitted your dissertation and completed the online information, you should have your credit card handy as all publishing fees will be paid online.
After you submit your dissertation or thesis, it will be sent to your graduate school for review.  After your graduate school finishes reviewing, it will be delivered to ProQuest/UMI for publishing and archiving.  Once publishing is complete, two (2) copies of your dissertation will be hard-bound by ProQuest and returned to the University for inclusion in our library's stacks and archives.

What Happens Next?

Once all your forms have been completed and your thesis/dissertation is ready for submission, bring everything to the graduate coordinator office.

Your graduate coordinator will review all of your completion materials with you and make sure there will not be any issues or surprises.  Once everything has been reviewed, the final paperwork will be submitted to the Dean, and finally the Dean of the Graduate School for final signatures.  When the Dean of the Graduate School signs your forms, we can officially confirm the completion of your program.  Paperwork will be sent to the registrar's office to confirm your completion, and you will be eligible to participate in the next commencement ceremony.

Carmen Camp
Graduate Coordinator, School of Arts & Sciences and Institute for a Sustainable Environment
122 Technology Advancement Center

Patti Kellogg
Graduate Coordinator, School of Engineering
1003J Graham Hall