Policies and Use

Meeting spaces, classrooms, and other facilities on the Clarkson University campus are for scheduling both University related groups and Non-University related groups.  University related groups are defined as:

  • Faculty/Staff        Faculty/Staff Event Planning Guide
    Contact: Lisa Emburey for faculty/staff room reservations
    315-268-6767, roomreservations@clarkson.edu

  • Registered Student Organizations    Student Event Planning Guide
    Contact: Office of Student Life for student reservations
  • External Partners sponsored by a University Department
  • University Sponsored Student Programs

Non-University related groups are defined as groups not affiliated with Clarkson University, and not receiving Clarkson sponsorship of any kind.

Campus Reservations is responsible for scheduling all internal University events (other than regularly scheduled classes). All external events are scheduled through Clarkson University Conferences and Events (CUCE). 

Scheduling priority is given to major campus events (i.e. Reunion, Commencement).  Other major events are those which include the use of multiple facilities (i.e. conferences and festivals), programs that require special parking (i.e. forums, speakers, convocations), that anticipate large attendance and have special events associated with them (i.e. plays, concerts, cultural events), and other events that require special services or advanced planning.  All other events are scheduled on a first come, first served basis.  Please Note: Classrooms are unavailable for scheduling until the third week of each academic semester.

Use of facilities by University groups may require authorized approval from appropriate University officials prior to scheduling.  For example, a student organization event must be approved by Student Life Engagement. Additional approvals may be required for use of specific facilities. For more information regarding student event planning please click here Event Planning Guide

Inquiries from Non-University related groups must be made to through Clarkson University Conferences and Events, which administers University facility use policies.  All space use by external partners is contingent upon a contracted agreement and a schedule of fees.  Individual University faculty, staff, and students will be considered to be Non-University related when requesting facilities for events unrelated to or approved by a department, unit or campus organization, or when they wish to use facilities for commercial purposes.

Our Conference Services

What We Offer

Clarkson offers many opportunities for external clients to host events on our beautiful, 640+ acre campus. From lectures and workshops to high school proms, our campus is equipped to host your event. 

Once you see our idyllic setting nestled on a wooded hilltop, you'll understand why Clarkson University is becoming an event destination. A gracious campus, versatile meeting spaces, accommodating guest rooms, and a dedication to excellence in service make Clarkson University a simple choice for your conference. 

A combination of on campus dining and recreation options, and our outstanding guest services only add quality and value to your conference package. We try to ensure that your unique needs are taken care of, so you can focus on what matters most: enjoying your conference experience.

Book your nest meeting with Clarkson and experience:

  • A scenic campus environment
  • Wooded areas with walking and hiking trails
  • Access to shopping, dining, and night life in the nearby historic Potsdam business district
  • Easy access to local nature preserves and Adirondack area adventures

As Clarkson continues to grow our conference offerings and global reach, we welcome suggestions and sponsorships for new internal and external conferences to be hosted at Clarkson. CUCE is here to assist in any way we can, so please feel free to set-up an appointment to discuss your potential program. Contact us at events@clarkson.edu with any questions or concerns.

Clarkson Dining Services

Sodexo is Clarkson University's preferred provider, whether for an elegant formal buffet, a simple coffee set-up, or a summer picnic. 

Our catering repertoire expands constantly to bring you the latest dining trends. 

For the safety & well-being of our clients & guests, food & beverages are not permitted to leave the premises of a catered event.

Please contact our office via email at courtney.ploof@sodexo.com to schedule a personal catering consultation.