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IX - Policy Statements

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Alcoholic Beverages | Drug Policy | Hazing Policy
Student Health Records | Personal Computer Program
Clarkson Information Systems Acceptable Use Policy
Computer Software Policy | I.D. Cards
Access to and Privacy of Student Records
Fraternity-Sorority Policy | Student Use of Motor Vehicles
Sexual Harassment Policy | Athletic Philosophy | Athletic Policy
Use of University Property | Use of University Facilities |Distribution of Information to the University Community
Cultural Diversity Policy | International Student Policy
Students with Disabilities Policy | Smoking Policy
Firearms on Campus | Financial Clearance and Assistance| Financial Aid Eligibility Certification | Refund Policy
Disbursement of Title IV Excess Credits
Equal Opportunity Policy | Crime Statistic Reporting | Credit Card Marketing Policy
Table of Contents

IX-A ALCOHOLIC BEVERAGES

INTRODUCTION: Clarkson has a long-standing commitment to maintaining safe working and living conditions for everyone in the academic community. Clarkson University expects faculty, staff, students, and guests to comply with local, state, and federal laws and this policy with regard to sale, serving, possession, and consumption of alcohol. This policy is designed to comply with the Drug Free Schools and Communities Act. Therefore, the University will annually distribute in writing to each member of the academic community 1) This policy (which includes a review of possible sanctions and a description of pertinent laws), 2) A description of health risks associated with alcohol abuse, and 3) A description of counseling services for employees and students. This policy is ultimately designed to provide an educational framework that facilitates the development of a responsible strategy of alcohol use for each member of the academic community. Abstinence is always considered a responsible strategy. Those members of the academic community who choose to consume alcoholic beverages are expected to do so in moderation and within the guidelines of this policy. Violators to this policy are subject to University action described in the SANCTIONS section of the policy.

ON CAMPUS, PRIVATE USE: Only those individuals 21 years of age and older are afforded the privilege of possessing and/or consuming alcoholic beverages within the privacy of residence hall rooms or apartments. Individuals are responsible for their actions while under the influence of alcohol. Being under the influence of alcoholic beverages is not a valid excuse for exhibiting behavior considered to be in violation of the Code of Student Conduct. Such individuals will be held accountable for their behavior. In addition to any disciplinary sanction that may be appropriate, individuals found to be in violation of the Code of Student Conduct while under the influence of alcoholic beverages are subject to referral to the Counseling Center for an alcohol evaluation. Those 21 years of age and older may also have the privilege of possessing and consuming alcoholic beverages revoked.

Possession and consumption of alcoholic beverages by individuals under the age of 21 is a violation of this policy and New York State Law. Violators are subject to disciplinary sanction and parental notification.

Serving alcoholic beverages to individuals under the age of 21 is a misdemeanor CRIME. Serving alcoholic beverages to individuals under the age of 21 is a violation of this policy and is a crime under New York State Law. First-time violators are subject to the confiscation of all alcoholic beverages in their possession and will be referred to the Office of Campus Safety and Security.
ON CAMPUS, PUBLIC USE: Individuals 21 years of age and older are afforded the privilege of possessing and/or consuming alcoholic beverages in public at events registered with and approved by the University ONLY. Indoor public areas are defined as any common area outside a residence hall room, apartment, or office (i.e. hallways, stairwells, floor lounges, etc.). All rooms, lounges, etc. that are available for reservation through the University Room Reservation Coordinator are also considered public. In addition, ALL outdoor areas and grounds of the University are considered public.

Public possession and consumption of alcoholic beverages by individuals under the age of 21 is a violation of this policy and New York State Law. Public possession and consumption of alcoholic beverages, including kegs, by individuals 21 years of age and older without University approval is a violation of this policy. Violators are subject to disciplinary sanction.

Public serving of alcoholic beverages is only permitted at events registered with the University. Events must have a designated chair that has the overall responsibility for the event. The event chair is responsible for registering the event with the University by submitting the Clarkson University Event Registration and Request for Alcohol Service Form. Information and forms can be obtained by contacting the Office of Student Organizations (x2345) or online at www.clarkson.edu/ofsa/social/index.html.

The following events require the use of the University’s food service vendor:
- Events where more than 25 persons are expected to attend and/or kegs are served. Note: events outside of Cheel Campus Center require a minimum 30 day license application period per New York State law.
- Events involving the sale of alcoholic beverages. It is a violation of New York State Law and this policy for anyone other than the University’s food service vendor to sell alcoholic beverages on the campus. This includes requiring a “cover charge” for admission to an event at which alcoholic beverages are being served. It also includes “passing the hat” or any such contribution. Violators will be referred to the Office of Campus Safety and Security.
- Events that are student-sponsored or student organization-sponsored.
Event Risk Management Event planners should carefully examine the reasons for serving alcohol. These reasons should be incidental to the purpose for having the event. The method for serving alcoholic beverages at the event must be outlined in detail, including a responsible effective means of ID check. A “self-service” bar is not appropriate for an event that includes any underage guests. Event planners are encouraged to consider employing the University food service vendor as the server of alcoholic beverages.

Nonalcoholic beverages and food must be conspicuously available at all events. Event chairs are responsible to reserve the event location through the University Room Reservation Coordinator.

Event chairs and recognized groups hosting the event are responsible for the behavior of all guests at the event. Excessive cleaning or damage repair will be billed as necessary and those responsible will be referred to the Office of Campus Safety and Security. This referral could result in processing a violation of the Code of Student Conduct as outlined in these Regulations. If individuals are not identified, event chairs and/or recognized groups hosting the event will be held accountable for inappropriate behavior displayed by guests. This could result in a referral to the Office of Campus Safety and Security for processing of a violation of the Code of Student Conduct and/or loss of event registration privileges.

The right of guests to abstain from consuming alcoholic beverages should be respected. Guests should not be pressured into drinking alcoholic beverages. Guests who choose to consume alcoholic beverages will be held accountable for their behavior. It is expected that guests will practice legal, low-risk behaviors which do not result in harm to themselves or others.
OFF CAMPUS: It is a violation of New York State Law for individuals under the age of 21 to consume alcoholic beverages. It is a crime in New York State to serve or sell alcoholic beverages to someone under the age of 21 and for an individual under the age of 21 to use fraudulent means to obtain alcoholic beverages. Individuals should realize that student status does not make one immune from the consequences of violating the law off campus. Members of the academic community are referred to the section entitled “Pertinent Law” for an elaboration of laws related to alcohol use.

Those convicted of a crime for selling, serving, or using fraudulent means to obtain alcohol are subject to disciplinary follow up and sanction by the University.

Individuals arrested or requiring medical attention while under the influence of alcohol are subject to referral to Counseling Services for an alcohol evaluation.
SANCTIONS: All members of the academic community are expected to comply with this policy. Employee violators of this policy are subject to referral to their supervisor and/or the Office of Human Resources. Guest violators are subject to removal from the campus and/or referral for prosecution. Student violators, when referred to the Office of Campus Safety, are subject to the following:
1. Disciplinary Reprimand
2. Disciplinary Probation
3. Disciplinary Suspension
4. Disciplinary Expulsion
5. Referral for Prosecution
  
  Other sanctions instead of, or in addition to, sanctions 1 through 5 may also be imposed. These include (but are not limited to): loss of campus housing priority, expulsion from campus housing, denial of campus driving privileges, fines, community service/work assignment, and mandatory referral to Counseling Services for an alcohol evaluation.
PERTINENT LAWS:
New York State Penal Law
Unlawfully dealing with a child in the first degree. A person is guilty of unlawfully dealing with a child in the first degree when he gives or sells or causes to be given or sold any alcoholic beverage to a person less than twenty-one years old. Unlawfully dealing with a child in the first degree is a class A misdemeanor.

Alcoholic Beverage Control Law
Prohibited sales. No person shall sell, deliver or give away or cause or permit or procure to be sold, delivered or given away any alcoholic beverage to:
1. Any person, actually or apparently, under the age of twenty-one years;
2. Any visibly intoxicated person.
  
  Procuring alcoholic beverages for persons under the age of twenty-one years. Any person who misrepresents the age of a person for the purpose of inducing the sale of any alcoholic beverage to such person is guilty of an offense that shall be punished by a fine of not more than two hundred dollars, or by imprisonment for not more than five days, or by both such fine and imprisonment.
  
  Offense for one under twenty-one years to purchase or attempt to purchase an alcoholic beverage through fraudulent means.
  1. (a) No person under the age of twenty-one years shall present or offer to any licensee under this chapter, or to the agent or employee of such licensee, any written evidence of age which is false, fraudulent or not actually his own for the purpose of purchasing or attempting to purchase any alcoholic beverage.
  (b) A person violating the provisions of this subdivision is guilty of a violation punishable by a fine of not more than one hundred dollars, and/or appropriate community service not to exceed thirty hours, and/or completion of an alcohol awareness program.
  2. The court may suspend a violator’s driver’s license to drive a motor vehicle for ninety days, if it is found that it was a New York state driver’s license which was the written evidence of age for the illegal purchase.
  
  Unlawful possession of an alcoholic beverage with intent to consume by persons under the age of twenty-one years.
  No person under the age of twenty-one years may possess any alcoholic beverage with intent to consume such beverage. The court may impose a fine not exceeding fifty dollars and/or completion of an alcohol awareness program.
  
  New York State Motor Vehicle and Traffic Law
  False statements, alteration of records or substitution in connection with any examination.
  Any person knowingly making a false statement ... in application for a license ... or make material alteration in a certificate of ... license, or unlawfully use a validating device on such certificate of ... license form shall be guilty of a misdemeanor.
  
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IX-B DRUG POLICY

Clarkson University and the individuals within it are subject to federal and state law. The University must recognize the legitimate responsibilities of law enforcement agencies. Therefore, Clarkson cannot condone any illegal act involving possession, manufacture, use, or sale of controlled substances (drugs) on its campus. Any violation of applicable law in the sale, use or possession of a controlled substance will result in disciplinary action by the University and/or prosecution by local, state or federal authorities. Further, a referral for a drug evaluation may result from one's actions associated with the sale, use or possession of a controlled substance.
It is recognized that students who have used or are using controlled substances may need and wish to seek counseling. Counseling staff members are available for such help. Conferences with these persons will be treated confidentially.

IX-C HAZING POLICY

Clarkson University will not tolerate any individual, organization, or sports team that permits or participates in hazing or any other practice detrimental to the physical safety, mental health, or human dignity of the individual. Hazing is also a violation of New York State law (section 120-16).

Any individual, organization, or sports team authorizing any action or situation that recklessly or intentionally endangers mental or physical health which includes, but is not limited to, the forced consumption of liquor, drugs, or any other substances; creation of excessive fatigue; morally degrading or humiliating games; engaging in public stunts and buffoonery for the purpose of initiation into or affiliation with any organization or sports team, shall be subject to University disciplinary action, in addition to any other legal penalty pursuant to the penal law or any other law to which a violator or organization may be subject. University disciplinary action in the case of a student may result in his or her reprimand, suspension, or expulsion; and in the case of an organization, rescission of permission for that organization to operate on campus property.

A copy of such rules and regulations are available to all students enrolled at Clarkson University and shall be deemed to be part of the by-laws of any and all organizations operating at Clarkson, and Clarkson shall review annually such by-laws with individuals associated with such organizations.

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IX-D STUDENT HEALTH RECORDS

A Medical History and Examination Report, an Immunization Report, and a Meningitis Response Form are required to be on file at the Student Health Center prior to registration. New York State law requires college students to be immunized against measles, mumps and rubella.

If a student does not comply and is not exempt for medical or religious reasons, the University is compelled by state law to deny that student further attendance. No New York State student may attend in excess of thirty days without certification. No out-of-state or foreign student may attend in excess of forty-five days without certification.

All students enrolled for credit must have proof of health insurance at time of registration or purchase an insurance policy through the University's contracted carrier. A sickness and accident plan is available to all students through the University at group rates. If a student is covered under a family health insurance plan, this may be substituted for the University's plan. A student must indicate coverage on the appropriate form or he or she will be automatically enrolled in Clarkson's plan and charged accordingly.

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IX-E PERSONAL COMPUTER PROGRAM

Each incoming undergraduate student is strongly encouraged to bring a personal computer to Clarkson or to buy one from the University. Under the auspices of the Office of Information Technology (OIT), the computers of students residing on campus are connected to the University's network. To minimize the impact of viruses, all PCs that connect to the University network are required to be registered, to be running Windows Update and to be running Symantec Anti-Virus Corporate edition. Symantec Anti-Virus Corporate edition is provided free of charge to all students. Likewise, registration is required for other network devices such as routers, video games, etc. The registration and anti-virus program is designed to provide a reliable network for academic work. Clarkson University treats cases of copyright infringement, to include copying, possessing, sharing or distributing copyrighted works without permission, as theft. Copyrighted works include most music, movies and software. Violators are subject to loss of network privileges, fines, and referral to the Dean of Students for disciplinary action. The Clarkson University Acceptable Use Policy below provides additional details of the terms and requirements of using Clarkson University computing services and facilities.

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IX-F EMAIL POLICY

University use of email
Electronic Mail is an important and official means of communication for the Clarkson University community. The university has the right to expect that email communications will be received and read in a timely matter. Students, Faculty and Staff are expected to regularly check, read, and respond to their email. See also Clarkson University Regulations Section IX-G: Clarkson University Information Systems Acceptable Use Policy for additional pertinent information.
Redirecting of email
Student s are advised not to forward their Clarkson mail to an off-campus email address (e.g. @aol.com), as the university cannot be responsible for email delivered beyond the Clarkson system. If forwarded, students are responsible for information sent to their official Clarkson accounts, even if their off-campus email provider fails to deliver the message.
Privacy
Users should exercise extreme caution in using email to communicate confidential or sensitive matters, and should not assume that email is private and confidential. It is especially important to send messages only to the intended recipient(s). Caution should be exercised when using the “reply” or “reply all” command during email correspondence. When feasible, attachments containing sensitive information should be encrypted or password protected as an additional safeguard.

In order to safeguard the privacy rights and needs of every individual, email sent to groups of recipients should be addressed via blind carbon copy (“bcc” addressing). Such email should not include non-directory information (ref. Regulations IX-J-4 for the approved list of directory information) or other information that would indicate differential selection criteria within the email body (e.g. award, scholarship or honors selection).

The email system is owned by the University, which retains the right to inspect and disclose the contents of electronic mail to the extent permitted by law. The University may inspect and disclose the contents of electronic mail to:
- Assist in the investigation of misconduct or misuse
- Protect public health and safety
- Prevent interference with the academic mission
- Locate substantive information required for the university business that is not more readily available by some other means
- Fulfill obligations to law enforcement for criminal or civil investigations
- Where not otherwise restricted by law or policy, the university will inform users if their email was inspected or disclosed without their prior consent.
To protect the user and the university, faculty and staff should attach the following statement to their email signature:

“This message may contain confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system.”
Retention of email
In many cases, email is considered official correspondence of the university. As such, users have a responsibility to retain email records as required law or policy. Each office or department should have guidelines and retention plans that provide guidance to determine which items will be retained and for how long. Those items that are determined to require long term retention should either printed and filed or saved to a stable electronic medium (CD or DVD). NOTE: lf you know, or should have reason to know, that litigation is imminent, all records relating or possibly relating to the litigation must be excepted from this retention policy. Electronic documents should be retained in electronic format to preserve possible metadata.

IX-G CLARKSON UNIVERSITY INFORMATION SYSTEMS ACCEPTABLE USE POLICY

Definitions
1. University: Clarkson University at Potsdam, New York.
2. University community: faculty, staff, and students of the University, whether or not compensated for their services; persons performing research or engaging in work or study utilizing University resources or facilities; and other persons allowed access or uses of University resources or facilities.
3. University Resources: facilities, library resources, equipment, funds, personnel, and other resources belonging to or supplied by the University.
4. User: a person expressly authorized to use University information technology resources and associated services provided by the University.
5. University Property: includes, but shall not be limited to, the following:
  1. The name, CLARKSON UNIVERSITY, all derivatives thereof and all logos, trademarks and trade names incident to the business and activities of the University.
  2. All University information technology resources, library holdings, telephone and communication systems.
General Use Policy for Information Technology Resources
Information technology resources are those facilities, technologies, and information resources required to accomplish information processing, storage, and communications, whether individually controlled, or shared, stand alone or networked. Included in this definition are all classroom technologies, and computing and electronic communication devices and services.

Any member of the University community may use the University's information technology resources in support of instructional, research, and service missions sanctioned by the University. Access to these resources is granted to each individual for a specific purpose. Proper use of the resources must be consistent with that purpose. In particular, instructional access is granted for work done by officially registered students in support of a recognized course of study. Research access is granted for work approved by an authorized official of a University department.

By using University-supplied information technology resources and associated facilities, individuals and other entities agree to abide by all policies and procedures adopted by Clarkson University as well as all current federal state and local laws. These include University policies and procedures against harassment, plagiarism, and unethical conduct; as well as local, state, and federal laws prohibiting theft, intellectual property and copyright infringement.

The University reserves the right to restrict the use of its information resources and facilities, and to limit access to its computers systems and networks when faced with evidence of violations of University policies or standards, of contractual obligations or of federal or state laws. The University also reserves the right to remove or limit access to material posted on or transmitted by its computers and network facilities.
Acceptable Use Guidelines for Computer and Network Facilities
The University strives to provide fair and distributed access to information technology (i.e., computer and network) facilities for a large number of users. The acceptable use guidelines which follow apply equally to all types of electronic information services, including electronic mail (e-mail) and electronic news groups, provided on Clarkson's computer and network facilities. Everyone using University information technology resources is responsible for following guidelines which characterize acceptable use.
1. Clarkson supports the principles of academic freedom and free inquiry and expression in the online environment as well as in the classroom. This freedom must however be balanced with the responsibility not to infringe on other rights of individuals.
2. Acceptable use of shared information technology facilities follows the same standards of common sense, courtesy, and restraint that govern the use of other public facilities. Clarkson regulations IX-L Sexual Harassment Policy and IX-R Cultural Diversity Policy also apply to the online environment. Acceptable use requires users to be ethical and respectful of the rights of others and of the diversity of the University community, and to maintain a climate which does not interfere with the studies, work or living environment of any members of the Clarkson community.
3. Acceptable use of information facilities respects individuals' rights to privacy and to freedom from threats, intimidation, harassment and unwarranted annoyance.
4. Acceptable use includes the right of individuals to access and save any legal files on the internet. It is not acceptable to display and print potentially offensive material in public computer labs where others cannot avoid seeing these files. Such material should be viewed in a private location. Material which is potentially offensive to others should not be publicly displayed without an academic reason.
5. Acceptable use standards require everyone to take prudent and reasonable steps to prevent unauthorized access. Access authorization relies on user identification and password for each user. The user-ID forms the basis for mechanisms which are designed to establish ownership and responsibility for computing resources and use. Acceptable use respects these identification and security mechanisms.
6. Acceptable use requires that all users refrain from any illegal and improper intrusions into the accounts of others and/or into any University information technology resources and systems.
7. Acceptable use requires that all users recognize and honor the intellectual property rights of others.
8. Acceptable use of information facilities respects University regulations, contracts with University suppliers, and all local, state, and federal laws. Software theft, also known as software piracy, is a topic of much concern. Acceptable use of software respects all associated license and/or purchase agreements; if you have not met the conditions of such an agreement for a given software package, do not copy the package for your use.
9. Acceptable use of all off-campus network connections, i.e., use of the Internet, respects the University's network access contracts which impose strict requirements. In general, off-campus network use must be for education or research. The University's access contracts prohibit commercial activities such as advertising. They also require all users to promote efficient use of the network to minimize and avoid, if possible, congestion of the network which interferes with the work of others.
10. Acceptable use of information technology resources requires that all users refrain from acts that waste resources and prevent others from having broad access to University computers and resources.
Enforcement
When instances of unacceptable use comes to its attention, the University will investigate them and may take action to prevent their further occurrence. During an investigation, the University reserves the right to copy and examine any files or information resident on University systems allegedly related to improper use, including the contents of electronic mailboxes. Investigations that discover improper use may cause the University's authorized investigators to:
1. limit the access of those found using facilities or services improperly;
2. disclose information found during the investigation to other University authorities;
3. begin discipline actions a prescribed by University policies and procedures;
4. install automatic measures to limit improper use
E-Mail: Notes on Use, Content, and Confidentiality
Access to and the responsible use of modern information resources are essential to the pursuit and achievement of excellence at Clarkson University. The University encourages appropriate use of e-mail (electronic mail) to enhance productivity through the efficient exchange of information in furtherance of the University's mission of research, instruction and public service. Use of e-mail should be consistent with this mission and this policy and guidelines based on common sense, common decency, and civility applied to the network computing environment.

The University's computer and network support staff makes every reasonable attempt possible to maintain the confidentiality of e-mail correspondence. However, a large and diverse collection of software and hardware components is required to provide e-mail service on the University's network-connected computers. The interactions among these e-mail components is complex, and, from time to time, flaws appear which, until identified and corrected, could result in a loss of confidentiality for some e-mail communications. In recognition of these infrequent, but real, problems with e-mail operations, please note the following message which appears when you log in on University computing systems:

"E-mail systems are a non-confidential medium, and as such, Clarkson's e-mail systems should not be used to convey confidential or sensitive information."

Accordingly, when making the decision to store an electronic message, you should consider the impact on yourself and the University if the message is ultimately disclosed or released to other parties.
Information Security: An Additional Note of Caution
As a user of the various computing systems maintained and operated by the University, you should be aware of the limited security of these systems and of information stored there. Clarkson University systems serve a variety of academic users and are intentionally open systems to make access and operation easy for users. Security for each computer system is essentially user-controlled by means of access passwords and guarding features. These security methods provide for orderly operation of each computer, but place the responsibility for security upon you, the user.

You should realize that unauthorized access to information is possible through malicious mischief, particularly if you are careless about protection of your passwords and the use of system security features. You should be careful about storing or processing sensitive information; the University cannot guarantee the protection from unauthorized access.
Electronic Publishing Policy (World Wide Web Pages)
The University recognizes the value and potential of publishing on the Internet (typically on World Wide Web pages) and encourages students, staff, and faculty to publish electronic information. Any department, organization, class, or individual student or faculty member may publish Web pages in support of the mission of the University. In support of the mission of the University it is necessary to establish policy guidelines regarding the use of University facilities, equipment, information, resources, and personnel.
The objectives of this Policy are to:
1. encourage the full and free exchange and expression of creative and/or scholarly ideas within the context of the mission of the University and applicable laws and regulations;
2. maintain and enhance the reputation of the University;
3. promote the transmission of knowledge, the pursuit of truth, the development of students, free inquiry and free expression;
4. promote the public good;
5. enhance opportunities for cooperation and productive interaction with persons who may visit WWW sites served by the University;
6. ensure that the physical limits and demands on the network and electronic resources of the University are protected.
WWW Policy
Under the auspices of the Educational Resource Center (ERC) students, faculty and staff are allowed access to the WWW. All University information technology resources and facilities of the University shall be used solely for University academic, instructional, research, or administrative purposes. Any unauthorized, illegitimate, or illegal use of University information technology resources or facilities is a violation of University policy.

Uses of University information technology facilities for access to the WWW for purposes other than those specified above are illegitimate. In addition, illegitimate use includes:
1. Use for any illegal purpose;
2. Any use that creates a hazardous or dangerous condition posing a threat to persons or property.
3. Use that infringes on the rights or freedoms of members of the academic community or which disrupts or obstructs the institutional mission;
4. Any unauthorized loan or rental of University property;
5. Publishing without permission copyrighted text, photos, graphic images, or sound recordings;
6. Violation of existing federal laws regarding copyright, trademarks, and intellectual property.
Copyright Law and WWW Materials
Copyright laws apply to electronic publishing as well as print publishing. Users may not place any materials owned by others (i.e., copyrighted works) on Web pages or in any form of electronic communication without the express permission of the copyright owner. Users must advise the Educational Resources Center if the user has permission to post copyrighted material. A user who intends to or has secured copyright protection for published material should include the name of the user, the date, the word "copyright," and the copyright symbol (©) on the material.
Electronic Publishing Guidelines
1. Each user is responsible for the page(s) published and the pages to which they directly link.
2. The name and e-mail address of the page owner must appear on all published pages.
3. Student personal home pages must not imply that the author represents the University in any official capacity.
4. Users should assume that materials (including pictures) found on the WWW are copyrighted unless a disclaimer or waiver is expressly stated. If a user wishes to display a copyrighted picture that is already on the WWW, the user should create a remote link to the material.
5. Special care should be taken in the use of materials licensed to Clarkson by their owner. Unless otherwise stated, these materials are restricted to use within Clarkson. Under no circumstances should such materials be redistributed.
6. Do not place any pictures or videos of people on the Web page without the permission of the subjects in the picture or video. Use without permission may be a violation of or invasion of a right to privacy.
7. Campus information technology facilities should not be used to communicate information which is of an abusive, obscene, hostile, harassing, or discriminatory nature.
8. Refer to WWW Publishing Guidelines. However, these guidelines are not the law. Reference is specifically directed to the U.S. Code and other applicable law.
Pertinent Laws
The user of University facilities or property for access to the WWW is responsible for being familiar with applicable federal law in relation to the use of copyrighted property, trademarks, or other incidents of intellectual property. The user is directed to the following sources and sites which allow review of the applicable statutes and case law:
1. Copyright Law of the United States — U.S. Code 17 USC 101 and following.
2. Cornell Law School Legal Info. Inst.
3. IFLA
Violation of World Wide Web Policy
Clarkson University reserves the right to remove pages from its servers if it is called to the attention of University officials that the pages are actually or potentially in violation of any state or federal law or rule or regulation.

Clarkson University reserves the right to remove pages if it is called to the attention of University officials that a page is in violation of any rule or regulation of Clarkson University.

Users objecting to such action by University officials may avail themselves of Grievance Procedures established by the existing rules and regulations of the University.
Applicability of Clarkson Rules and Regulations
Violations of this policy may result in disciplinary action pursuant to the established procedures of the University.
Publishing Guidelines
The following items are required:
1. Each personal Web page publisher is responsible for the page(s) they publish and the pages to which they directly link. This includes designing, writing, avoiding copyright violations, and keeping information up-to-date.
2. The name and e-mail address of the page owner must appear on all published pages.
3. The date of the last update must appear on each such page.
4. A views and opinion disclaimer must appear on all personal home pages.
5. Student personal home pages must not imply that the author has official representation of the University.
6. All copyright laws must be obeyed.
7. Personal Web pages must be constructed so that they are not wasteful of the University resources. Disk space limitation(s) will be enforced as per the University Quota Policy for all student and faculty accounts.
8. Personal Web pages must follow the Acceptable Use Guidelines for Computer and Network facilities as they relate to academic freedom and concomitant responsibilities not to infringe on the rights of others in the pursuit thereof.
  
  The following items are recommended:
9. It is strongly recommended to include a link at the bottom of personal home pages that allow the user to return to the personal page master page. Example: My Homepage
10. You are encouraged to consult html style guides which are readily available throughout the Web.
Definitions
- Direct link: a link that requires only one traversal or one hop between two pages
- HTML: Hyper-Text Markup Language
- Link: A one-way hypermedia connection between information on the Web
- Publisher: Person responsible for publishing/updating the information on a Web page
- Personal Page: A Web page for an individual student, faculty, or staff member

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IX-H COMPUTER SOFTWARE POLICY
The purpose of the software policy is to clarify the rights and responsibilities of all parties concerned with development of software and its documentation. This policy is established to encourage the production and sharing of software products within the Clarkson community.

Any member of the Clarkson community — faculty, administration, staff, and students — who has developed software is free to publish and/or market such software as he or she sees fit, provided that Clarkson has not commissioned the software to be developed and directly paid for its development. In case Clarkson contributed to the development of software and/or documentation that was not commissioned by Clarkson, and in the event software is marketed, the author(s) should determine how Clarkson would be compensated for its contribution.
Clarkson is willing to consider assisting software developers in marketing activities. Toward this end the Computer Software Committee, appointed by the president, has the responsibility to determine if it is appropriate for Clarkson to participate in the marketing of a product brought to the committee for its consideration. If the committee feels it is appropriate for Clarkson to market the product, it will then determine the extent to which the University should participate in the marketing effort. The Computer Software Committee will negotiate with the author(s) on such matters as:
1. Clarkson's participation in the marketing
2. external fee level
3. copyright procedures
4. reimbursement for the production and marketing expenses
5. income division
6. naming the product
If software commissioned by Clarkson is under consideration for marketing, the Computer Software Committee must be consulted before any marketing is accomplished.
The Division of Research must be consulted if software is developed with funds provided by external contracts and grants. Such software must be treated in keeping with the terms of the contract or grant.
Clarkson University shall receive a royalty-free license for internal use of any software product developed by its employees. The same privilege is expected for products developed by its students.
Software products developed at Clarkson shall be identified with the University in some manner.
Decisions of the Computer Software Committee can be appealed by submitting requests to the president.

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IX-I I.D. CARDS AND ACCESS
All Clarkson University students must have a valid Clarkson University I.D. card. The Clarkson University I.D. also serves as the access card to the residence halls. Clarkson University residence halls doors are on a 24 hour card access by valid cards. Lost or stolen cards should be reported immediately to Campus Safety & Security. There will be a replacement charge for lost I.D. cards. Misuse or tampering with this card will result in disciplinary action.

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IX-J ACCESS TO AND PRIVACY OF STUDENT RECORDS

General Statement
Clarkson University has the responsibility for effectively supervising access to and/or release of official data/information about its students. Certain items of information about individual students are fundamental to the educational process and must be recorded. Such information concerning students must be used only for clearly defined purposes, must be safeguarded and controlled to avoid violations of personal privacy, and must be appropriately disposed of when the justification for its collection and retention no longer exists.

In this regard Clarkson is committed to protecting the right of privacy of all students in their education records. Access to and release of such records is restricted to the student concerned, to officials within the University, to parties seeking information in connection with a student's application for or receipt of financial aid, to a court of competent jurisdiction, and as otherwise permitted or required by law.

Upon receipt of a Student Information Release Authorization signed by the student, information may also be released to specified persons with the student's consent. At the discretion of the Director of Student Administrative Services, such information can also be provided to a parent if the student is claimed as a dependent on the current Federal Income Tax Return and the University is provided with proof that this is the case.
Access
Education record information collected and maintained by the University identifiable with an individual student will be made available for inspection and review at the written request of the student subject to certain exceptions as specified later in this policy.

All students enrolled or formerly enrolled for academic credit shall have access to their education records as and to the extent provided in this policy.

The personal files of members of the faculty and staff which concern students, consisting of notes kept in the sole possession of the maker, used only as a personal memory aid and inaccessible to other persons other than temporary substitutes for the maker, are not regarded as education records.

A request for access to education records maintained by the University must be made to the Registrar in Student Administrative Services.

When a student (or former student) requests access to his or her University record:
1. The student must provide proper identification so as to guarantee privacy of records.
2. A staff person may supervise the review of the record with the student.
3. Inspection and review shall be permitted no later than 45 days from the date of the student's request.
4. A student will be free to make notes concerning the contents, but no material may be removed from the record at that time.
5. The department responsible for maintenance of the record shall have discretion as to whether to allow the student to receive a photocopy or other reproduction of the record. If the student is provided with such a reproduction, a reasonable administrative fee will be charged.
Within the University, education record information may be accessed by university officials with legitimate educational interests. A "university official" is a person employed by the University in an administrative, supervisory, academic, research or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another university official in performing his or her tasks. A university official has a "legitimate educational interest" if he, she or it needs to review an education record in order to (a) perform a task specific to his or her job description or his, her or its contractual duties to the University, (b) perform a task related to the student's education (including without limitation discipline of the student), or (c) provide a service or benefit relating to the student or the student's family.

Requests for access to a student's education records other than (a) access by parents of dependent students as defined above, (b) access by a party with written consent of the student, (c) disclosure of directory information as described in Section 4 of this policy, (d) access by a university official as described above, and (e) disclosure pursuant to a subpoena or court order under circumstances where the issuing court or agency has ordered that the existence or contents of the subpoena not be disclosed, must be noted in the student file. The notation must state the identity of the person requesting or receiving information, and the legitimate interest of the person in requesting or receiving the information. The student concerned shall be entitled to review this information.
Release of Information
Pursuant to the federal Family Educational Rights and Privacy Act ("FERPA"), a student has the right to consent to the disclosure of personally identifiable information contained in his or her education records, except to the extent that FERPA authorizes disclosure without consent. Accordingly, personally identifiable education record information with respect to a student or former student will be released only with his or her prior written consent, or as otherwise required or permitted by FERPA . This policy describes some of the circumstances under which FERPA permits disclosure of education record information; however, the University reserves the right to disclose such information as and to the extent required or permitted by law.

When disclosure of any personally identifiable education record information from University records about a student is demanded pursuant to court order or lawfully issued subpoena, the staff member receiving such order or subpoena shall make a reasonable effort to notify the student concerned prior to replying to the court order or subpoena unless such notification is explicitly prohibited by the court order or subpoena.

Persons who release education record information on behalf of the University must inform the recipient that the disclosure is subject to the condition that the recipient not disclose the information to any other party without the prior consent of the student. The requirements of this paragraph do not apply to disclosures (a) to the student, (b) to the parents of a dependent student, (c) to a university official, (d) to a party seeking directory information, (e) to a party receiving the information pursuant to a judicial order or lawfully issued subpoena, (f) of certain information regarding student disciplinary proceedings as expressly permitted by FERPA, or (g) to parties otherwise authorized to receive the information pursuant to FERPA without the student's consent, provided that the parameters of permissible redisclosure have been established and documented prior to the initial disclosure.

Education record information from University records about students may be released for approved research purposes only if the identity of students involved will be fully protected. A record of all such releases must be kept in the student file.

Information from University records may be released to appropriate persons in connection with an emergency if knowledge of such information is necessary to protect the health or safety of a student or other persons.
Directory Information
The items below are considered directory information:
1. Name
2. Confirmation of current enrollment
3. Major(s)
4. dates of enrollment
5. degree(s) received
6. honor(s) received
7. local address and telephone number
8. home address and telephone number
9. e-mail address
10. participation in officially recognized activities and sports
11. weight, height, hometown, high school, date of birth of members of athletic teams
Unless the student has officially filed a written request with the SAS prior to relevant publication deadlines (as applicable) that disclosure not be made without his or her written permission, directory information may be included in appropriate University directories, publications and news releases and may be disclosed by staff members in response to inquiries concerning individual students whether such inquiries are made in person, in writing, over the telephone, or by electronic means.
Letters of Appraisal
Candid appraisals and evaluations of performance and potential are part of the educational process. Clearly, the availability of such information to prospective employers, to other educational institutions, or to legitimately concerned outside individuals and agencies is in the interest of the particular student.

Documents of appraisal relating to students collected by any department or office of the University on or after January 1, 1975, will be maintained confidentially only if a waiver of the right of access has been executed by the student. In the absence of such a waiver, all such documents will be available for student inspection or review. If a student files a written waiver with the department or office concerned, letters of appraisal respecting admission to any educational agency or institution, an application for employment, or the receipt of an honor or honorary recognition, received pursuant to that waiver will be maintained confidentially. Forms will be available for this purpose.

All references, recommendations, evaluations, and other written notations or comments, originated prior to January 1, 1975, where the author by reason of custom, common practice or specific assurance had good reason to believe that such documents and materials would be confidential, will be maintained as confidential, unless the author consents in writing to waive such confidentiality.
Challenges to the Record
Every student shall have the opportunity to challenge any item in his or her education record that he or she considers to be inaccurate, misleading, or in violation of the privacy or other rights of the student. A student shall initiate a challenge by submitting a request in writing for the deletion or correction of the particular item. The request shall be made of the Registrar in Student Administrative Services.

If the department or office and the student involved are unable to resolve the matter to the satisfaction of both parties, the President or designee shall act as a hearing officer. The student shall be given the opportunity for a hearing, at which the student may present oral or written justification for the request for deletion or correction. The hearing officer may obtain such information as is deemed appropriate for use in the hearing and shall give the student a written decision on the matter within 30 days from the conclusion of the hearing. If the decision of the hearing officer is to deny the deletion or correction of an item in the student's file, a copy of the written decision shall be placed in the student's file, and the student shall be entitled to place in the file a written statement commenting on the contested information, stating why he or she disagrees with the decision, or both. The student's written statement shall be disclosed whenever the University discloses the underlying information to which it pertains.

Grades may be challenged under this procedure only on the basis of the accuracy of their transcription. This must be done within the first 30 days of the beginning of the next academic semester after the grades were issued.
Exceptions
In addition to the exceptions described above, certain data/information maintained in various offices of the University is not subject to the provisions of this policy with regard to inspection, review, challenge, correction or deletion:
1. Statements or forms submitted by parent/guardian in support of financial aid are considered to be confidential between those persons and the University and not regarded as part of the student's official record.
2. University employment records of students relating exclusively to their status as employees and not used for any other purpose, where the employment is not related to the employee's status as a student, are not subject to this policy.
3. Health and/or counseling records made or maintained by a professional or paraprofessional acting in his or her professional or paraprofessional capacity in the course of treating the student, and disclosed only to individuals treating the student, are not subject to this policy.
4. Records of the University's Department of Campus Safety & Security that are created and maintained by the Department for law enforcement purposes are not subject to this policy.
5. Other data or information not constituting "education records" as defined by FERPA.
Other
The full text of FERPA is available in SAS or the Office of the Vice President for University Outreach and Student Affairs.

Students who believe that the University is not complying with the requirements of FERPA or the regulations issued by the Department of Education implementing that Act, may file complaints in writing with:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Ave. SW
Washington, DC 20202-5920

Revisions and clarifications to this policy will be published as experience with the law and the institution's policy warrants.

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IX-K FRATERNITY-SORORITY POLICY
At Clarkson University, Greek letter organizations have been an influential factor since the first fraternity was established in 1903, and have enlisted and focused to a degree the loyalties of undergraduates and alumni(ae). The constitutions of these organizations state clearly that they are formed to promote the literary, educational advancement, leadership, service and social skills development of their members, and to the extent that these objectives have been fulfilled, the groups have been a distinct asset to the University.

Over the years, there has been a gradual growth of other types of non-academic associations with literary, artistic, or service purposes as well as academically-oriented extracurricular groups that have tended to lessen the impact of Greek letter organizations on undergraduate life. It is incumbent upon the University to take appropriate cognizance of Greek letter organizations as they exist at present and as their role may evolve in the future. Clarkson's Recognition Policy is the governing policy for fraternities and sororities.

The future of the Fraternity and Sorority system on this campus will be determined by their demonstrated ability to contribute positively to the "Vision of a Clarkson Education." This includes high academic standards, good social behavior, and constructive extracurricular activities. These organizations will maintain a sound financial structure, satisfactory housing conditions, sanitary kitchen and health arrangements, be responsible citizens of the University community and neighborhood, foster continued interest in the University by their alumni(ae), and abide by the Recognition Policy established by the University.

In addition:

Clarkson refuses to recognize any organization that practices discrimination based on race, creed, color, or national origin in the selection of members.
Clarkson is opposed to any voting procedure that allows a small minority to have veto power over the membership selection process.
Clarkson refuses to recognize any organization that permits hazing or any other practice detrimental to the physical safety, mental health, or human dignity of the individual. Any individual or organization authorizing any action or situation that recklessly or intentionally endangers mental or physical health or involves the forced consumption of liquor or drugs for the purpose of initiation into or affiliation with any organization shall be subject to disciplinary action, including rescission of permission to operate on campus property, in addition to any other legal penalty. Clarkson requires that a copy of the rules and regulations prohibiting such practices:
1. be made available to all students at Clarkson University,
2. be included in the charter and/or by-laws of every organization operating at Clarkson University, and shall review this charter and such bylaws with individuals affiliated with such organizations annually.

All polices governing fraternity and sorority life (including but not limited to Clarkson Regulations, Recognition Policy for Fraternities and Sororities; and Panhellenic and Interfraternity Councils) must, like all laws, be reasonably interpreted and fairly enforced.

Clarkson Regulations and Recognition Policy take primacy over local or national fraternity and sorority rules, as they do over the rules of all other Clarkson organizations. Clarkson expresses the hope that national and local fraternities and sororities on the Clarkson campus will cooperate in effecting this fraternity-sorority policy so that they will fulfill the constructive and useful purposes upon which their founding principles, rituals, creeds, and ideals were formed.

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IX-L STUDENT USE OF MOTOR VEHICLES
Clarkson University requires all undergraduate and graduate students to register with the University the motor vehicles that they intend to operate on campus and in and around Potsdam during the school year. The use of a motor vehicle on campus is considered a privilege and should, therefore, be considered in a serious and responsible manner. The following regulations apply to ALL students utilizing motor vehicles on campus.

Registration:
All motor vehicles owned or operated by students at Clarkson University must be registered each year with the Campus Safety & Security Office. Vehicles operated or parked on University property without a valid Clarkson University registration sticker may be towed or otherwise rendered inaccessible at the owner's expense.
1. A numbered sticker will be provided which is to be placed in a car window or rearview mirror, as indicated on the sticker.
2. The persons to whom registration stickers are issued will be held responsible for violations regardless of the actual driver of the vehicle. When vehicles are disposed of, it is therefore important to remove stickers.
3. Handicapped parking stickers are issued at the Village Police Department. A proof of disability will be required to receive a handicapped sticker. This parking privilege is only for the use of the person to whom it is issued. All parking spaces for the handicapped are clearly marked on the University campus. All other vehicles parked in these handicapped spaces will be towed at the owner's expense.
Liability
Clarkson University cannot assume responsibility for any motor vehicle or its contents, parked on the campus or its environs. The registration holder assumes all risk of accident and expressly agrees that Clarkson University shall not be liable under any circumstances for injury to persons or loss or damage to property. Those who want protection should acquire their own physical damage insurance.
Parking
Parking in all lots is on a first-come, first-served basis. All responsibility for locating a legal parking space rests with the vehicle operator. Vehicle registrants are responsible for all fines. Lack of space in any lot does not justify parking illegally.

Each academic year the Office of Campus Safety & Security provides a listing of all lot designations and where campus community members and guests can park. All members of the campus community are asked to familiarize themselves with these regulations. Additional copies can be obtained from the Office of Campus Safety & Security.
Speeding
The speed limit on campus is 15 m.p.h. except for the access road behind CAMP, which is 30 m.p.h. In all areas, the utmost care should be observed with the many pedestrians and small children on campus.
Abandoned Vehicles
Vehicles found abandoned or unregistered on University property will be towed at the owner's expense.
Repair to Vehicles
The use of University property for major overhauls or maintenance of vehicles is prohibited. All such repairs should be made at the student auto shop. Membership in the Clarkson Sports Car Club is required before using the facility.
Motorcycles
All traffic and parking regulations mentioned here also pertain to owners of motorcycles, motorbikes, or other similar transportation. Motorcycles must be parked in the designated motorcycle parking areas adjacent to the dormitories. Parking motorcycles in spaces designated for automobiles will result in their being ticketed.
No parking or driving on lawns, sidewalks or other pedestrian paths is permitted.
Recreational vehicles (snowmobiles, ATVs, unregistered dirtbikes, etc.) are not allowed on Clarkson University's property at any time. Use of mechanized vehicles on University ski trails is prohibited.

Any violation of Clarkson's posted or written regulations regarding the student's use of motor vehicles will result in (fine amounts subject to change) fines levied against the student's account:

Parking in restricted area	$20.00
Parking/driving on lawns or sidewalks	25.00
Vehicle not registered	50.00
Parking in handicapped	50.00
Parking in fire lane	50.00
Parking in service area/drive	25.00
Other	20.00
Reckless Driving	75.00
DMV Fee	15.00
Tow Charge	80.00

As determined by the Dean of Students, the offender may be subject to University disciplinary action, with possible revocation of on-campus driving privileges.

Ticket fines may be paid at the S.A.S. office. Parking ticket appeals must be made with Campus Safety & Security within five working days of receiving notice of a violation. Unpaid fines will be charged to the student's account.

Students are expected to abide by all state laws, ordinances of the Village of Potsdam, and regulations of the University pursuant to the operation of vehicles. Misuse of the privilege to operate a motor vehicle on campus may result in revocation of this authorization and could result in other disciplinary action as warranted.

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IX-M SEXUAL HARASSMENT POLICY
Clarkson University is committed to the prevention of harassment of its students, faculty, staff and visitors to the campus.

Sexual harassment is a form of sex discrimination. Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, displays of sexual material, and other verbal or physical conduct of a sexual nature when:

submission to such conduct is made a requirement, either explicitly or implicitly, for an individual,
submission to, or rejection of, such conduct by an individual is used as the basis for decisions affecting such individuals, or
such conduct has the purpose or effect of interfering unreasonably with an individual's performance or creating an intimidating, hostile or offensive environment.

Prohibited conduct includes, but is not limited to, repeated offensive sexual flirtations, advances or propositions; verbal abuse of a sexual nature; graphic or degrading verbal comments about an individual, his or her appearance or gender; display of sexually suggestive objects or pictures; or any offensive or abusive physical contact.

Sexual harassment is a form of misconduct which undermines the integrity of both employee and student relationships. Sexual harassment does not refer to occasional compliments. It refers to behavior which is not welcomed, which is personally offensive, which debilitates morale, and which therefore interferes with the studies and work effectiveness of its victims or peers.

Sexual harassment, whether committed by administrators, faculty, staff, students, or visitors, is prohibited and may result in disciplinary action, including dismissal or removal from campus.

Vice presidents, deans, directors, and department heads should take appropriate steps to disseminate this policy statement and to inform students and employees of procedures for lodging complaints.

Any University employee who would like to initiate a formal complaint under this Policy should notify either his or her immediate supervisor, the Affirmative Action Officer, or the Director of Human Resources. In the event of such a complaint, the procedures set forth in Section 3.1.14 of the University Operations Manual will be followed.

Any University student who would like to file a formal complaint under this Policy should notify either the Vice President for University Outreach and Student Affairs, the Dean of Students, or the Associate Vice President for Institutional Diversity Initiatives and Pipeline Programs. In the event of such a complaint, the procedures set forth in Section VIII Grievance Procedures of the Clarkson Regulations will be followed. Students who are employed on a part-time basis by the University will be governed by the procedures set forth in this paragraph.

In all cases, further information may be obtained from the University's Affirmative Action Officer, the Director of Human Resources, or the Vice President for University Outreach and Student Affairs.

Clarkson University will protect the confidentiality of any harassment complaint to the extent possible, under the circumstances. No person will be subject to discipline or any other adverse treatment because he or she has made a complaint of discrimination or harassment in good faith.

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IX-N ATHLETIC PHILOSOPHY
Intercollegiate athletics, physical education, and recreational sports are a vital and traditional part of student life at Clarkson University.

The intercollegiate athletic program is planned, developed, and administered for the educational and recreational benefit of students. In addition to providing challenging opportunities for athletic competition, the program offers entertainment for students, faculty, alumni, and friends of the University, building spirit among all members of the Clarkson community. The physical education program offers students the opportunity to develop or enhance athletic skills that promote mental and physical health and provide release from classroom discipline. Recreational and intramural sports programs provide opportunities for all members of the Clarkson community to maintain fitness and health, to enjoy the comradeship of team activities and simply to have fun.

To serve the highest interests of the University and its students, staff, and faculty, the entire athletics program must function as an integral part of the educational mission of the institution. This requires that academic interests supersede athletic interests at all levels from the participation of the individual student to the general policies of the University. Explicitly:

All participants in intercollegiate athletics, physical education programs, and recreational sports are expected to observe rules of fair play and reasonable standards of safe participation and to use University facilities in accordance with regulations.
All participants in intercollegiate athletics must abide by NCAA rules and regulations for participation in amateur athletics. No participant in intercollegiate athletics is permitted to accept rewards, gifts or any consideration of value as a condition for or result of his or her participation. All competition must be honest and fair, prioritizing sportsmanship and ethical conduct.
Student athletes must recognize the primacy of academics over athletics. Only students making satisfactory progress toward a degree may compete. Athletes must obey all general student regulations and should exemplify the highest standards of academic honesty. Because of their high visibility before the public, members of athletic teams must take care to avoid all violations of the law, especially the abuse of alcohol and controlled substances.
The physical well-being of the student athlete takes precedence over the outcome of competitive matches. Coaches must be conservative in their decisions on this point and athletes themselves should exercise good judgment. The use of drugs, including steroids, to enhance athletic performance is strictly forbidden.
Clarkson is committed to providing fair and equitable athletic opportunities for men and women.
Hazing among team members is illegal and strictly forbidden.

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IX-O ATHLETIC POLICY

An important goal of Clarkson is the development of individual capabilities through education. To that end, the undergraduate curriculum is designed to provide a diverse and increasingly demanding academic program. The physical education, recreation, and intercollegiate athletic programs shall be both an extension of the academic program and its counterpart. They will provide diverse activities on all skill levels, from physical education classes to intramural sports and intercollegiate competitions.
Consistent with Clarkson's concept of preparation for lifelong learning, emphasis in physical education and recreational activities shall be placed on provision of opportunities for exposure to "carry-over" activities such as: tennis, golf, skiing, camping, swimming, etc. The recreational program will take advantage of the recreational potential of the surrounding area.
A strong comprehensive program for intramural and recreational sports is essential. These sports and activities are to provide students and other members of the University community with the opportunity to participate in competitive and recreational activities in keeping with their desires, at a level commensurate with their skills.
The intercollegiate athletic program for men and women shall be planned, developed, and
administered for the educational and recreational benefit of the students. In addition to providing entertainment and other values for nonparticipating students, faculty, alumni, and friends of the University, the program will provide carefully coordinated and challenging opportunities for athletic competition to students as one aspect of their four-year educational program. The success of the intercollegiate program will be measured largely in terms of how well individual skills are gained and developed into team play.
Since the coaching role is primarily a teaching one, importance will be attached to the evaluation of coaching by team members.
The excellence and success of the athletics and recreation program will be measured in terms of the diversity, extent, and quality of its constituent programs and the instruction offered to large numbers of students with differing abilities and interests. The success of the program also will be measured for the participants in terms of growth in self-understanding and the pleasures of increased knowledge and skills.
Scholar athletes who receive financial assistance must abide by the Code of Conduct detailed in Regulation IX-W-E.
Students athletes provide advice and counsel to the Athletic Administration through the Student Athlete Advisory Committee (SAAC). This committee meets regularly during the school year.
Clarkson University periodically evaluates student interest in intercollegiate sport offerings. The process of adding or deleting a sport program considers the following variables: student interest, resource availability, scheduling, coaching and athlete availability. Administratively the Athletic Director in concert with the Vice President for University Outreach and Student Affairs will recommend to the President and his Advisory Council the addition or deletion of any intercollegiate sport program.
It is the intent of Clarkson's Athletic Policies to comply with all rules and regulations as promulgated by Clarkson University, the NCAA or other leagues or associations that Clarkson Athletics participates in. The Athletic Administration requires each coach to be fully and completely aware of these rules and regulations and to observe both the letter and spirit of the rules.

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IX-P USE OF UNIVERSITY PROPERTY
University property is intended solely for use that promotes and enhances education and scholarship, and for activities supporting these missions, such as housing, feeding, and recreation of students, staff, faculty members, conference participants, and guests.

University property includes, but shall not be limited to, the following:
1. The name CLARKSON UNIVERSITY, all derivatives thereof and all letterheads, stationery, logos, trademarks, and trade names incident to the business and activities of Clarkson University.
2. All campus buildings and facilities, fixtures, utilities, and real estate.
3. All University equipment, vehicles, furnishings, artworks, supplies, and inventory.
4. All University computing resources, library holdings, telephone and communication systems, keys, and campus mail.
Unauthorized and/or improper use of University propertyby any persons shall constitute cause for dismissal of and financial restitution by such person. Improper use of University property shall include, but not be limited to, the following:
1. Use for any illegal or immoral purpose.
2. Use that is personal in nature and not incident to or connected with the institutional mission for which the user has not received authorization from the University.
3. Use for which the specific property is not intended or designed or which could result in damage to University property.
4. Any use that creates a hazardous or dangerous condition posing a threat to persons or property.
5. Use that infringes on the rights or freedoms of members of the academic community or which disrupts or obstructs the institutional mission.
6. Use that promotes the interests of business, political, or religious organizations to the exclusion of the interests of others, similar organizations, or organizations with other points of view.g. Any unauthorized loan or rental of University property.
Loan of University Equipment
University equipment may not be loaned to individuals. Occasionally, at the discretion of the vice presidents or deans, or an authorized designee, it may be desirable to loan equipment to institutions or industrial companies in the interest of good public relations. In all such cases where such equipment is removed from the University premises, the vice president or dean or an authorized designee must secure a signed receipt for the equipment embodying a guarantee of its return by a specific date in good condition. It is the responsibility of the vice president or dean to see that the terms of the receipt are carried out.

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IX-Q USE OF UNIVERSITY FACILITIES

Scheduling of Facilities
Facilities for regularly scheduled classes during the academic year and summer sessions are scheduled through SAS and given priority.

Campus facilities, i.e., classrooms, auditoria, etc., used for meetings or events are reserved through the Room Reservations Office. Certain types of reservations may require prior approval before confirmation is given, depending upon the location and time of year requested.

All arrangements by scheduling officers shall be forwarded to the Physical Plant Office and Office of Campus Safety & Security.

It is expected that all events held in University facilities will be conducted in a manner appropriate to an
academic community. All events must meet the other conditions found in Section IX-O before a reservation will be finalized.
Student Organizations
Student organizations recognized by the University and/or Student Senate may schedule campus facilities for normal academic or extracurricular activities. In instances where these student groups wish to sponsor activities with off-campus groups having related interests, they are expected to take on full sponsorship of the activities in order to avoid situations where their endorsement simply is used to enable outside groups to secure campus facilities or where they find themselves shouldering the responsibility for events which they have not run.

Student organizations are usually not charged for the use of facilities except for unusual activities entailing special expenses or University services. See item 7 for exceptions regarding political clubs.
Clarkson Affiliates
Clarkson affiliates scheduling space for external organizations will be governed by the policy related to use by non-university groups.
Non-University Groups
The University recognizes its responsibility to the community and makes many of its facilities available to non-University, politically nonpartisan, nonprofit groups offering the community services. These groups may use the facilities on an occasional, noncontinuing basis. Charges may be incurred for use of University facilities.

Requests for use of facilities by such groups should be addressed to the Office of Conference Services. A certificate of insurance may be required before permission is given for use. Any questions regarding eligibility or terms of use will be settled by Conference Services in conjunction with the Office of External Relations as necessary
Security Arrangements
In the case of programs where a security problem may be involved, the organization in question has the responsibility for making security arrangements. However, if the University feels that the security arrangements are inadequate, it reserves the right to cancel the scheduled event.
Admission Charge
In order to protect the University's tax-exempt status, spectators may be charged admission only when the proceeds accrue to the support of a recognized University organization or a University-approved charitable group.
Political Clubs
The University traditionally has recognized and provided facilities on an impartial basis to various on-campus activities which have a partisan political bent, such as the Democratic, the Republican, and other political clubs. This represents no problem. However, to the extent that such organizations extend their activities beyond the campus and intervene or participate in campaigns on behalf of candidates for public office, or permit nonmembers of the University community to avail themselves of University facilities or services, the University must make certain that proper and appropriate charges are made and collected for all facilities and services provided.

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IX-R DISTRIBUTION OF INFORMATION TO THE UNIVERSITY COMMUNITY

To provide for the timely and orderly dissemination of information relating to the University, the following provisions are in effect:
1. Clarkson Calendar. Items for distribution to the entire campus community should be placed online in the Clarkson Calendar at www.clarkson.edu/calendar. The Student Life Activities calendar can be found at www.clarkson.edu/activitiescalendar.
2. E-mail Distribution. E-mails for approval and distribution to faculty/staff should be e-mailed to the Director of News & Digital Content Services. The Office of the Vice President for University Outreach and Student Affairs approves e-mail distributions to students, but the Director of News & Digital Content Services may also approve these distributions if necessary. E-mail distributions for students should be e-mailed to the Assistant to the Vice President for University Outreach and Student Affairs. In all cases, mass announcements will only be distributed if the event/item is listed on the Clarkson Calendar (see A above).
  1. Authorized Offices for direct mass e-mail communication. The Clarkson University e-mail system is used to convey urgent and time-sensitive messages. The following offices are authorized to send key strategic messages:
    - President’s Office,
    - External Relations,
    - OIT (computer/network systems announcements only),
    - Emergency Response Team.
    - They are urgent, needing immediate distribution
    - They are board interest and importance to the campus community
  2. Because of the probability that this system will be used in times of emergency, campus recipients (faculty, staff, and students) may not opt out of this system's distribution list. However, it is understood that for this system to be effective, it must be used sparingly and the messages kept as brief as possible.
    
    The e-mail system is reserved for messages that meet two criteria:
  3. Prohibited Email distribution. The following are prohibited from email distribution:
  - Non-Career Center sponsored employer events/announcements. Those wishing to announce items like this should partner with the Career Center to utilize Knightlink capabilities.
  - Work study positions. All campus work-study positions are posted through Knightlink at: http://www.clarkson.edu/knightlink
  - Events that include gambling as a component of the event
  - Fund-raising events which are not sponsored by a University-recognized organization.
  - Partisan political events
3. Paper Distribution. A paper distribution is defined as unaddressed, multiple and identical copies of a document disseminated via interoffice mail to a targeted group. In an effort to be stewards of our natural resources, Clarkson University prohibits distribution of items via paper. Personally addressed envelopes to multiple individuals do not need approval.
Approval of Questionnaires, Surveys, Etc
All proposed questionnaires, surveys, or requests for information generated by students or student organizations, that are to be issued to Clarkson faculty, students, administrators, alumni or trustees through e-mail, the campus mail, or other means must be approved by the Office of the Vice President for University Outreach and Student Affairs subsequent to review and signatory approval by the faculty advisor or course instructor.

Each survey prepared as part of a course requirement must open with the following disclaimer:
“This questionnaire is part of a study to fulfill a course requirement for COURSE NAME, COURSE NUMBER, and is for instructional purposes only. It has no official University sponsorship or affiliation. Participation in this survey is voluntary. If you have questions about this survey, please contact name of course instructor .”

Questionnaires, surveys, or requests for information that are not student generated or directed at students must be approved by the Vice President for External Relations. Surveys related to sponsored research should be directed to the Director of Research & Technology Transfer for consideration.

As a recipient of federal funds, the University maintains an Institutional Review Board (IRB) with the purpose of protecting the rights and welfare of humans who participate in research and is required to comply with all applicable federal regulations. If the Office of the Vice President for University Outreach and Student Affairs, the Vice President for External Relations, or the Director of Research & Technology Transfer questions the approval of the survey, questionnaire, or request for information based on ethical concerns or determines that the activity qualifies as research involving human subjects, the survey will be referred to the IRB for evaluation.

It is therefore important for students, faculty and others to submit such materials to appropriate offices in a timely manner, allowing several days for consideration as described above. If review by the IRB is warranted, a longer approval process should be anticipated.

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IX-S CULTURAL DIVERSITY POLICY
This policy reaffirms Clarkson University's position on nondiscrimination. It provides for the development of a climate of tolerance and pluralism; it condemns all forms of intolerance. Through ongoing education, the University seeks to ensure that the entire campus community will have a heightened sensitivity to the value of diversity and the dangers of intolerance and racism. We look forward to the day when the promulgation of such a policy is unnecessary.

The Clarkson University community consists of a wide variety of people who come from diverse backgrounds. Clarkson subscribes to the belief that higher education is best served when members of the community have opportunities to interact with individuals who come to the campus with a variety of beliefs and past experiences. In such a pluralistic environment, different values and ideas can interact, be examined and be evaluated. The University can promote pluralism by fostering an environment that encourages the acceptance of individual differences and is characterized by the fair and equitable treatment of all.

The University will not tolerate harassing or abusive behavior directed at any individual or group because of their race, ethnicity, ancestry, national origin, religion, sexual orientation, age, gender, or physical or mental disability. Individuals who engage in activities that are threatening, harassing, or which foster intolerance, exhibit behavior which is inconsistent with the mission of Clarkson University may face removal from the University. This policy prohibiting discrimination on the basis of sexual preference orientation does not apply to the University's relationships with outside organizations, including the federal government, the military, ROTC, and private employers.

Initial complaints concerning alleged violations of the University policy on cultural diversity should be brought to the attention of the Vice President for University Outreach and Student Affairs in student-to-student incidents, to the Director of Human Resources in the event it involves a University employee, and may be oral in nature. It will be ascertained at that level, through a presidentially appointed committee, whether, in fact, a violation of the cultural diversity policy has occurred. Depending upon the incident, the Preliminary Review Committee may recommend that a complaint be submitted in writing by the complainant, to be processed in either one of two ways; 1) through summary action (by the Vice President for University Outreach and Student Affairs or Director of Human Resources depending upon the circumstances), 2a) through referral to the Disciplinary Hearing Committee (Clarkson Regulations Article IV-E Disciplinary Proceedings) for student-related matters, or 2b) through disposition to a Hearing Committee (consisting of the Senior Vice President for Business and Financial Affairs, a member of the faculty, and a member of the accused employee's constituent group) for University employee issues. In either case, if all parties are in agreement with the decision of the respective hearing committee, the matter is settled. If any party involved is not satisfied with the disposition, they may proceed to the Standing Review Committee as outlined in the Clarkson Regulations Article VI Grievance Procedure. If warranted, a Formal Hearing Committee will be convened by the Standing Review Committee for final action.

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IX-T INTERNATIONAL STUDENT POLICY
Clarkson welcomes inquiries and applications from international students from a variety of cultures. To encourage the development of Clarkson as a truly international institution, Clarkson will;

Provide adequate services for international students—matriculated and non-degree, scholars and their dependents who hold a non-immigrant visa status
Foster an atmosphere in which American students, faculty and staff can take advantage of the learning opportunity provided by the international members of the Clarkson community
Develop the international character of all its degree programs

Immigration Status
It will be the responsibility of the international student/exchange visitor to fully comply with all federal regulations and to properly maintain lawful immigration status while in attendance at Clarkson University. Support in understanding these regulations will be offered at International Orientations and individual advising sessions through the International Students & Scholars Office.
Policy Administration
The International Students & Scholars Office will work to ensure that international students—scholars—dependents and Clarkson University comply with federal immigration laws and regulations. Further information can be found at www.clarkson.edu/isso

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IX-U STUDENTS WITH DISABILITIES POLICY

Clarkson University welcomes inquiries and applications from individuals who have disabilities. Information relating to disabling conditions is not a determining factor in admission decisions. The university strives to make all facilities and programs accessible to students with disabilities. University staff will work with students to provide appropriate accommodations for their disabling conditions, including the scheduling of classes to permit access for individuals with mobility impairments. So that accommodative services may be provided in an efficient manner, the University encourages timely notification about any disability.

For more information, or to get appropriate campus referrals for accommodative services, contact:

Director of Accommodative Services
Clarkson University
PO Box 5645
Potsdam, NY 13699-5645
315-268-7643
Policies and Procedures for Receiving Accommodative Services
Students with a documented disability in need of accommodations must adhere to the following procedures:
1. The student needs to make an appointment each semester with the Director of Accommodative Services to discuss disability documentation and requested accommodations.
2. A release of confidential information will be signed by the student allowing access to the disability documentation for the Director of Accommodative Services ("The Director"). Disability documentation will be kept in the Office of Accommodative Services in a locked file. The student may sign a release of confidential information form to specified individuals. Throughout the process of identification, notification and accommodation, our office will adhere to safeguards for the student's privacy and confidentiality.
3. The Director will evaluate documentation with the student for the purpose of determining eligibility for services and identification of appropriate accommodations. The documentation should be appropriate to the disability.
4. The Director and student will discuss appropriate accommodations based on the student's courses for the semester. A letter will be developed and sent to the student's professors and advisor identifying appropriate accommodations. The student will receive a copy of the letter.
5. The student will make an appointment with each faculty member to discuss the provision of testing and classroom accommodations. The professor and student will make the decision as to the best location for testing, and at this time, students are encouraged to share any information about the disability which will be of benefit to the teaching and learning of the course material. The student will bring a form to each professor to sign indicating the meeting has occurred, and the student will return this form to the office of accommodative services.
6. Faculty assistance in fulfilling these accommodations is appreciated and necessary to insure Clarkson University is in compliance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990.
7. If questions arise regarding the provision of accommodations, faculty and students are encouraged to negotiate a solution. The Director of Accommodative Services will intervene when necessary. It is the student's responsibility to inform the Director of Accommodative Services when accommodations are not working, need to be modified or if there is a change in condition.
8. This procedure (Steps 3-7) will be repeated for each semester in which the student is requesting accommodations.

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IX-V SMOKING POLICY

Clarkson University is committed to providing its students, faculty, staff, visitors and the general public with a smoke-free environment to protect the health, welfare and comfort for those desiring such an environment to the maximum extent possible and in full compliance with the New York Clean Air Act, Article 13E of the New York Public Health Law.

Smoking is prohibited in all indoor locations including but not limited to:
- Classrooms, lecture halls, auditoriums and libraries;
- Laboratories, shops, computer rooms and studios;
- Offices, meeting rooms, board rooms, and dining halls;
- Lobbies, foyers and waiting rooms;
- Hallways, stairwells and elevators;
- Maintenance areas, mechanical and storage rooms;
- Arenas, gyms and recreation centers;
- Lounges, lodges;
- Reception and supply areas and central locations for records, files or copying.
Smoking is prohibited in all enclosed areas including but not limited to:
- Building entrances and covered walkways;
- Loading docks, courtyards and patios;
Smoking is prohibited in the following outdoor locations:
- Any outdoor event with seating;
- Any area where combustible fumes can collect such as in garage and storage areas. Areas where chemicals are used and other designated areas where an occupational safety or health hazard may exist.
Smoking is prohibited in all University vehicles including buses, (leased or university owned) vans, cars and trucks.
Smoking is prohibited in University Housing as stipulated in 1-3 of this policy and in all common areas including:
- Laundry rooms, cooking areas and bathrooms;
- Recreation, study and lounge area.
Smoking is prohibited no closer than 30 feet of any building entrance or ventilation system.

Definitions

Smoke-Free: The establishment of an environment that is free of smoke through the prohibition of smoking.
Smoking: The burning of a lighted cigar, cigarette, pipe or any other tobacco product.

Enforcement
It is the responsibility of all administrators, faculty, staff and students to enforce this smoking policy.

Employees or students who repeatedly violate the requirements of this policy may be disciplined.

Any person who fails to comply with the requirements of this policy may be in violation of Article 13E of the New York State Public Health Law. Violations may be subject to the imposition of a civil fine in addition to University disciplinary action.

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IX-W WEAPONS ON CAMPUS
New York State penal code (Subdivision three of sections 265.01 & 265.06) states:

Persons who knowingly have in their possession a rifle, shotgun or firearm in or upon a building or the grounds used for educational purposes of any school, college or university without the written authorization of such educational institution, are guilty of a class A misdemeanor, and are guilty of a class D felony if they have previously been convicted of crime. It shall be unlawful for any person age 16 or older to knowingly possess any air-gun, spring-gun or other instrument or weapon in which the propelling force is a spring, air, piston or CO2 cartridge in or upon a building or grounds, used for educational purposes, of any school, college or university, without the written authorization of such educational institution. Unlawful possession of a weapon upon school grounds is a violation.

If a weapon is brought onto Clarkson University campus (including, but not limited to, handguns, rifles, BB/pellet guns, paint ball or similar air propelled guns, bows, hunting knives, explosives, chemicals and other dangerous hunting equipment) or is stored in a residence facility or a vehicle on campus, the responsible individual is in violation of Clarkson University's Code of Conduct and would be subject to immediate and permanent removal from the Clarkson University community.

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IX-X FINANCIAL CLEARANCE AND FINANCIAL ASSISTANCE

Financial Clearance must be concluded on or before the published due date at the beginning of the semester. Payments or arrangements to pay with SAS must be made prior to check-in. A monthly fee of 1% of the unpaid balance will be assessed as part of the billing process.
Undergraduate students registered for fewer than 12 credit hours are considered part-time enrolled and will be charged per credit hour. Students enrolled for 12 but less than 20 hours are designated as full-time enrolled and will be charged full tuition. Undergraduates enrolled for 20 or more credit hours are considered full-time (overload) and will be charged full tuition plus per credit hour for each hour in excess of 19.

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IX-Y FINANCIAL AID REGULATIONS — STATE, FEDERAL AND INSTITUTIONAL

Clarkson University Awarding Policy
Clarkson University Bases its Financial Aid Program on two comprehensive criteria:
- Financial need as determined from the results of the FAFSA and
- Academic achievement.
Adjustments to offers of Financial Aid may result from the following:
1. Retention – Scholarship and grants are retained by the student provided he/she is able to comply with the conditions for retention as described on the “Financial Aid Notification” (FAN)
2. Verification – Per federal regulations, information on the FAFSA will be compared to the information submitted on the Clarkson Financial Aid Verification Form. Resolution of conflicting information may result in an adjustment to the assistance offered.
3. Request for Information – Any requests for information must be responded to by the deadline indicated on the request. Failure to respond with the necessary information may result in an adjustment to the assistance offered.
4. Receipt of final, official high school transcript - No federal, state or institutional financial aid will be disbursed to a student’s account without the submission of a final, official high school transcript.
5. Necessity of Check-in at the beginning of the semester. No federal, state or institutional financial aid will be disbursed to a student’s account until after they have “checked in.” “Check-in” must be completed by the end of the 1st week of the semester. Failure to check-in will result in the cancellation of the financial aid award offer.
6. Changes in Enrollment – if a student’s enrollment drops below full-time during the drop period, the financial aid offer will be revised for less than full-time status. Pell, ACG and SMART grants will be pro-rated. Students lose eligibility for TAP and all Clarkson need and non-need based grants, scholarships and loans. Direct Loan eligibility will be re-evaluated.

New York State Aid – NYS Legal Residency Required. For dependent students, parent NYS residency is also required.

Students must apply for the Tuition Assistance Program (TAP) and state scholarships after filing the FAFSA @ www.hesc.com. The amount of the award is determined by the TAP division of the New York State Higher Education Services Corporation (HESC). Students are notified directly by HESC of the amount of their award.
TAP can only be credited toward tuition charges. For students who receive other tuition only scholarship(s), the total of TAP and the other scholarship(s) cannot exceed the tuition charge.
TAP and scholarships require matriculation in a degree program and enrollment in a minimum of 12 credits hours per semester.

In order to receive TAP and scholarships a student must meet specific academic standards. Evaluations occur at the end of each semester. Good academic standing for TAP involves two components:

Pursuit of Program — HESC regulations require that a student receive a passing or failing grade in a certain percentage of courses each term, depending on the number of state awards the student has received. During the first 2 semesters, a student must complete at least 50% of a full time load, during the 3rd and 4th semesters – 75% and in all subsequent semesters, a student must complete 100% of a full time load. Students who do not meet the pursuit of program requirements will lose good academic standing and are not eligible for an award for the next term.
Satisfactory Academic Progress – HESC requires that students accumulate a specified number of credits and achieve a specified cumulative grade point average each semester. The following chart must be used by all institution for first –time undergraduate students beginning with the 2006-07 academic year.
NOTE: Graduate students must meet the SAP requirement chart submitted by each college and approved and on file with the New York State Education Department.

Calendar: Semester Program: Baccalaureate Program
Before being certified for this payment	1st	2nd	3rd	4th	5th	6th	7th	8th	9th**	10th**
A student must have accrued at least this many credits	0	3	9	21	33	45	60	75	90	105
With at least this grade point average	0	1.1	1.2	1.3	2.0	2.0	2.0	2.0	2.0	2.0

Reinstatement of Good Academic Standing – students who have lost good academic standing may restore this standing in one of the following ways:
1. Make up past academic deficiencies by completing one or more semesters of student without receiving any state grants or scholarships.
2. Be readmitted to the school after an absence of at least one calendar year; or
3. Be granted a one-time waiver.
NOTE: Students who lose good academic standing for failing to achieve a cumulative GPA of a 2.0 can regain eligibility by completing appropriate coursework without state support to achieve a 2.0. Students cannot regain eligibility by remaining out of school for a period of time.
One-time TAP Waiver – regulations permit students to receive a one-time waiver of the good academic standing requirement as an undergraduate and once as a graduate student. Waivers may be issued for students who have experienced exceptional or extraordinary circumstances “beyond the student’s control” that resulted in the failure to satisfy the requirements and where there is a reasonable expectation that the student will meet these requirements in the future. Circumstances may include, but are not limited to, the death of a student’s relative or a student’s personal illness or injury.
1. Students who have lost TAP eligibility will be notified by the Office of Financial Aid. As part of the notification, students will be given information regarding the one-time TAP waiver regulations and requirements.
2. Students wishing to go forward with an appeal must complete and submit an Appeal Application with supporting documentation to the Dean of Students.
3. Students must authorize the release of pertinent information as part of an investigation of the facts concerning the failure to meet academic progress regulations.
4. Appeals will be investigated and reviewed by the Dean of Students in conjunction with faculty members from the student’s program of study as well as other University personnel as necessary.
5. The Dean will notify the Office of Financial Aid of the decision via the Appeal form.
6. The Office of Financial Aid will notify the student by letter of the decision.
Part-Time TAP – NY State Education Law has been amended to create Part-time TAP for students. To be eligible for this program, students must be freshman in the 2006-07 academic year or thereafter, have earned 12 credits or more in each of two-consecutive semesters, and maintain a "C" average.

Federal aid includes the Pell Grant, the Supplemental Educational Opportunity Grant (SEOG), the Federal Direct Student Loan, the Federal Direct PLUS Loan, the Federal Academic Competitiveness Grant (ACG), the National SMART Grant, the Federal Perkins Loan and Federal Work-Study.
1. In order to be eligible to receive any Title IV financial aid, a matriculated student must meet one of the following criteria:
  - Be a high school graduate – a student must submit a final official high school transcript in order to receive federal funds. Aid will not be disbursed to a student’s account until this document is received.
  - Have earned a recognized General Equivalency Diploma (GED)
    Pass an approved Ability to Benefit (ATB) test as defined in the Higher Education Act of 1965 (amended through July 1996)
2. NOTE: Students are ineligible for all federal aid if they owe a refund or repayment of any previously received Title IV funds or are in default on a previously received federal student loan.
3. Enrollment – Full time Undergraduate students must register for at least 12 credit hours per semester. Part-time students must register for at least six (6) hours.
Clarkson University Grants, Loans and Scholarships
Clarkson University offers various need based and non need based grants, loans and scholarships.
- In order to have eligibility determined for need based grants and loans, students must file the FAFSA form and complete the verification process each year.
- Students must register for at least 12 credits hours each semester and have full-time status at the end of the drop period.
- Clarkson Merit awards require a 3.25 GPA at the end of the spring semester. Failure to achieve the require GPA will result in the loss of the award for the following year. Reinstatement of the award will occur if the student has raised their GPA to a 3.25 at the end of the following spring semester.
- Scholarships are retained each year provided that the student meets the criteria of the specific scholarship.
- Institutional sponsored loans are awarded annually. Renewal of these loans is dependent upon funding availability, continued demonstrated financial need and academic standing.
Satisfactory Academic Progress Standards for Financial Aid
Students must maintain satisfactory academic progress to retain eligibility for federal and institutional financial aid. Satisfactory academic progress is comprised of three areas as required by federal regulations. A student must complete their degree within a specified period, demonstrate they are making progress towards the completion of their degree by earning a minimum number of credits hours each semester and achieve a GPA that is consistent with meeting graduation requirements. Some institutional scholarships (i.e. Honors and Merit Scholarships) and federal grants (i.e. ACG and SMART) may require higher academic achievement than the standards outlined below.

Financial Aid satisfactory academic progress standards are separate from Academic Standing determinations. A student who is on academic warning, academic probation, or has been approved to continue after separation retains financial aid eligibility provided the financial aid satisfactory academic progress standards as outlined below are met.
1. Maximum time frame for degree completion
  - Federal regulations specify that a student must complete his/her degree within 150% of the published length of the program. The maximum time frame at Clarkson is measured in attempted hours. A student must earn 120 credits to receive a Bachelor’s degree. Therefore, the maximum time frame to complete the program for full time students cannot exceed 180 attempted credit hours, 6 years, or 12 semesters, which ever comes first. Part-time students cannot exceed the 180 attempted credit hours. There are no appeals to the maximum time frame regulation.
  - Credits counted in the maximum time are all attempted credits (even when not a financial aid recipient) Attempted credits include:
  - Earned hours – Passed (A-D), Pass (P)
    Repeated Courses – both attempts
    Withdrawal (LW) and (W)
    Failure (F)
    Incomplete (I)
    All accepted transfer credits toward the degree program (T)
    Federal regulations do not allow for the exclusion of courses in which a student has remained past the drop period and earned a grade of ‘W” from its calculation of the maximum time frame.
2. Quantitative Standards
  Federal regulations require that a student make steady progress toward degree completion by earning a minimum number of credit hours each semester. In order to earn 120 credit hours and graduate from Clarkson University in 4 years, a student must complete a minimum of 15 credit hours per semester. In order to graduate within the maximum time frame (180 attempted credit hours or 6 years) a student must earn at least 10 credits per semester.
  
  Earned credit hours include:
  Grades of A, B, C, D or P (with credit)
  Transferred credits – provided they meet degree requirements
  Credits earned from a Consortium Agreement or Study Abroad Program.
  Student records are evaluated at the end of each semester.
  Students who do not earn the minimum number of credit hours before the beginning of the next semester are placed on financial aid probation.
3. Qualitative Standards
  Federal regulations require the student to meet minimum cumulative GPA standards to retain eligibility for aid.
  Review of student records occurs at the end of each academic semester.
  Students who fail to meet these standards are placed on financial aid probation.
  The following chart is used to determine quantitative and qualitative progress
  The credits and minimum GPA must be earned by the beginning of the term in which the financial aid is to be disbursed.
  
  Prior to Start of Semester 1 2 3 4 5 6 7 8 9 10 11 12
  
  Minimum Cumulative GPA 0 1.0 1.5 1.75 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0
  
  Minimum # Earned 0 10 20 30 40 50 60 70 80 90 100 110
4. Financial Aid Probation
  Students who do not meet the qualitative and/or quantitative standards are placed on financial aid probation. Students on financial aid probation retain both federal and institutional aid eligibility. Students are allowed two probationary periods.
  
  If the student does not earn the minimum number of credits after the probationary period(s) they will no longer be eligible for federal or institutional aid until that standard is met. Probationary periods may be consecutive or non-consecutive.
  
  Students who have utilized both probationary semesters and experience extenuating circumstances are eligible to submit a request for a one-time Financial Aid Waiver. Refer to the Financial Aid Waiver section for further information.
Financial Aid Waiver
Students who do not meet the cumulative quantitative and qualitative standards after the financial aid probationary period lose their eligibility for federal and institutional aid until the standards are met. Students may appeal to the University for a one-time Financial Aid Waiver. A waiver may be approved for students who have experienced exceptional or extraordinary circumstances "beyond the student‘s control" that resulted in the failure to satisfy the requirements and where there is a reasonable expectation that the student will meet these requirements in the future. A student may be approved for only one waiver.

Circumstances may include, but are not limited to, the death of a student‘s relative or a student‘s personal illness or injury. Students will be notified by the Office of Financial Aid in the event of the loss of financial aid eligibility. Students will also be informed of the opportunity to submit a one-time Financial Aid Waiver and will be issued a waiver form.
- Students wishing to appeal the loss of their financial aid eligibility must complete and submit a Financial Aid Waiver form with supporting documentation to Dean of Students prior to the start of the semester they wish to return.
- Students must authorize the release of pertinent information as part of an investigation of the facts concerning the failure to meet academic progress regulations.
- Appeals will be investigated and reviewed by the Dean of Students in conjunction with faculty members from the student’s program of study as well as other Clarkson University personnel as necessary.
- The Dean of Students will notify the Office of Financial Aid of the decision via the Financial Aid Waiver form.
- The Office of Financial Aid will notify the student by letter of the decision.
- Eligibility is reinstated for one semester. If the student does not meet the standards at the end of the semester, they will no longer be eligible for federal or institutional aid until the standards are met.
Repeated Courses
Courses in which a D, D+ or F is earned may be repeated. The highest grade is included in the qualitative GPA calculation. The earned hours are counted once. The attempted hours are counted each time.
Regaining Eligibility
A student can regain eligibility for federal and institutional aid by:
- Taking courses at Clarkson without receiving federal or institutional aid that raises their GPA to the minimum standards and/or increases earned hours to the minimum requirements.
- Transferring in courses. A transferred course must count toward degree requirements. A minimum of a “C” is required for transfer credits. Transfer credits are included in both attempted and earned hours. Transfer credits have no effect on the GPA.
Academic Grade Changes and Incompletes
For purposes of determining student eligibility for federal and institutional financial aid, all grade changes including incompletes must be submitted to SAS prior to the 10th day of the subsequent semester. The student must contact their SAS rep to request a review of their financial aid.
Total Withdrawal from the University – Federal Title IV and Institutional Aid Refund Policy
- Students earn financial aid by attending classes. Federal regulations require Clarkson to pro-rate financial aid amounts if the student officially or unofficially withdraws, is dismissed, or otherwise leaves the University. The formula is based upon the number of days the student has attended as a percentage of the total number of days in the semester. A student must attend classes through 60 percent of the semester to be fully eligible for his/her total financial aid package.
- Refunds calculations are performed on the following funds:
  - All Federal Direct Loans – Subsidized, Unsubsidized, PLUS, Grad PLUS
  - Perkins Loans
  - Pell Grants
  - SEOG
  - Academic Competitiveness Grants
  - SMART Grants
- The Title IV and Institutional Refund Procedure are separate and distinct from the refund policy for tuition, fees and other charges at Clarkson.
- The percentage earned of Federal Title IV funds will also be used to determine the amount of institutional grants, loans and/or scholarships that a student may retain upon withdrawing from the University.
- Satisfactory academic progress for students who return to the University for a subsequent semester will be reviewed. If the student meets the financial aid satisfactory academic progress standards their aid will be reinstated. Students who do not meet the standards will be placed on financial aid probation. Students who have already used both semesters of financial aid probation and have extenuating circumstances are eligible to file an appeal for a one-time waiver.
Readmitted Students
Students who have left the University for one or more semesters and have been readmitted will have their financial aid satisfactory academic progress reviewed. If the student is determined to be making progress they will regain their eligibility for federal and institutional aid. If the student is determined not to be making progress, the student will be placed on financial aid probation provided they have not already utilized their two probationary terms. If both probationary terms have been utilized and the student has extenuating circumstances, the student may file an appeal for a one-time financial aid waiver. There is no guarantee that a readmitted student will receive the same type or amount of institutional aid they received during prior semesters.
Cooperative Education Students
Students who are participating in the cooperative education program remain matriculated students at Clarkson University.
For the semester that they are on coop, tuition is not charged and no academic credit is earned.
Outgoing Study Abroad/Exchange Students
Students participating in the study abroad/exchange program must apply for financial aid and complete verification. Students are charged tuition at Clarkson University. Any credit in the student’s account will be refunded to the student for housing costs incurred abroad.
Early Admission Students
- All Early Admission students are required to fill out a Federal Aid Certification Form regarding his/her enrollment in high school. Students who are still “enrolled in high school” are ineligible for all federal aid.
- The term “enrolled in high school” includes, but is not limited to, the concurrent pursuit of a high school diploma while enrolled in The Clarkson School. It also includes (i) a student who has completed the requirement for his/her high school diploma but not yet received it and is taking coursework for which his/her high school will give the student credit or (ii) a student who has not received a high school diploma and is considered by his/her high school to be enrolled, e.g. as a requirement for participation on an interscholastic sports team or in any other curricular or extracurricular activity for which enrollment in the high school is a prerequisite.
Drug Conviction Eligibility
If you answered “yes” to Question #23 on the 09-10 FAFSA – “Have you been convicted for the possession or sale of illegal drugs for an offense that occurred while you were receiving federal student aid?” you will be sent a worksheet by the Dept of Education that will determine if your conviction will affect your eligibility for federal aid. If it is determined that you are ineligible for federal aid, you are also ineligible for institutional aid. Students who lose aid under the drug conviction regulations will be notified in writing by the Office of Financial Aid.

You may regain aid eligibility by completing an acceptable drug rehabilitation program or pass two unannounced drug tests administered by an acceptable drug rehabilitation program. Please contact the Office of Financial Aid for the criteria governing an acceptable drug rehabilitation program.
Athletic Financial Aid Recipients Code of Conduct
Scholar athletes who receive athletic financial assistance must be aware of their high visibility within the Clarkson community. It is essential that each student athlete exemplify the highest standard of personal conduct. This is especially true for those student athletes who represent Clarkson at the Division I level. To assist all athletes with special emphasis on those who receive athletic financial assistance, the Athletic Administration requires each student to abide by the following Athletic Code of Conduct.
- Student athletes must prioritize academics over athletics. To that end class attendance is mandatory. Should the need arise, procedures are available to have faculty notified of absences for legitimate reasons.
- Academic achievement levels are prescribed by both Clarkson and the NCAA as requirements for participation. Additionally the coaching staff, based upon feedback from the academic community may require mandatory study halls or other proactive measures designed to enhance student athlete academic performance.
- Each student athlete must be aware of the University code of ethics relative to academic integrity. Plagiarism and cheating are considered to be serious offenses, which must be brought before the Academic Integrity Committee.
- Student athletes must take great care to avoid all violations of the law, especially the abuse of alcohol and controlled substances.
- Each student athlete is expected to adhere to regulations governing life in the University residences. These regulations are published annually in the University Regulations. The Athletic Administration and appropriate coaching staff will review disciplinary actions taken by the Dean of Student’s Office against student athletes. Serious or repeat offenses may result in a serious misconduct finding against the student athlete.
- Honesty, above all else, is expected of each student athlete.
- Student athletes are reminded of the regulations relative to their required amateurism to be eligible for inter-collegiate competition. The receipt of athletic financial aid requires that the student athlete maintain their amateur status.
- Student athletes are reminded that athletic financial aid may be immediately withdrawn based upon serious misconduct, academic ineligibility, falsifying eligibility information, or actions compromising the student’s amateur status. In addition, Clarkson Athletics advises student athletes that non-compliance with elements of the Code of Conduct will result in disciplinary actions. Should the offense involve legal sanctions, academic integrity or disciplinary action through normal university processes a finding of serious misconduct may be applied thereby causing cancellation of the student’s athletic financial assistance. Should this occur the student, based upon NCAA guidelines, will be given the opportunity to request a hearing regarding the cancellation of their athletic financial assistance.
The Financial Appeals Board
The Financial Appeals Board (FAB) is an administrative Committee appointed by the President to resolve student financial difficulties stemming from regulatory non compliance. The mission of the FAB is to provide a mechanism for regulatory discretion (adjustment) based upon individual student circumstances. The Committee is required to determine that "Progress and Pursuit" are being maintained prior to discretionary actions.
- Only students who have exhausted all other remedies would be able to appeal to FAB.
- The FAB could elect at its discretion to hear typical cases involving medical or personal circumstances.
- The FAB would decide individual appeals based on a majority vote with at least three members present.
- Resolutions to a student’s financial concerns are at the discretion of FAB and may involve either financial aid or adjustments to student charges.
- Referrals to the FAB are to be coordinated through any of the following offices: Academic Affairs, Vice President for University Outreach and Student Affairs, Pipeline for Educational Programs (PEP), or Student Administrative Services (SAS)

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IX-Z REFUND POLICY
All refunds will be based on the last recorded day of attendance determined by and attested to by SAS. A student who withdraws within the first 60% of the semester or enrollment period is eligible to receive a refund using the Federal Refund Calculation* as follows:

If the student withdraws

on or before the first day of classes	100% refund
after 1st day through first 10% of the enrollment period	90% refund
after 10% through 25% of the enrollment period	50% refund
after 25% through 60% of the enrollment period	25% refund

The percentage of the enrollment period is determined by the number of weeks enrolled divided by the total number of weeks in the period (15 during the academic year).

Refunds will be applied to:

Tuition, Activity Fee, Health and Recreation Fee: All fees are included in the refund calculations except for an administrative fee of 5% of tuition or $100 (whichever is less), which the institution may retain. There will be no refund of the student health insurance premium if coverage is in force.
Board: Refunded on the same schedule (consumption will not be considered in refund calculation).
Room: Refunded on the same schedule.

All refunds will be made directly to lenders, or directly to the Title IV allocation accounts for federal loans and grants.

This refund policy has been established in conformance with the Higher Education Act of 1992, as amended in April and November 1994 and by GEN-95-22 (Dear Colleague letter) of April 1995.

*Refunds for "first-time students" will be calculated on a statutory pro rata basis. Contact Student Administrative Services for details and examples of both refund calculations.

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IX-AA DISBURSEMENT OF TITLE IV EXCESS CREDITS

Title IV excess credits will be calculated by adding the charges for tuition, fees, room and board and then comparing the total to the sum of Title IV aid to generate the excess credit amounts.
A form will be sent to students receiving Federal Title IV funds requesting authorization of the use of these funds to cover additional charges. This authorization will remain in effect as long as the student attends Clarkson University unless rescinded in writing.
Clarkson will allow students to hold excess credits. Any student who desires not to have the money disbursed will need to fill out a form in the SAS office. This authorization will remain in effect as long as the student attends Clarkson University unless rescinded in writing.
PLUS Loan Excess Credits: Refund is disbursed to parent borrower unless written authorization is received to disburse refund to student.

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IX-BB EQUAL OPPORTUNITY POLICY

Clarkson University does not discriminate on the basis of race, gender, color, creed, religion, national origin, age, disability, sexual orientation, veteran status or marital status in provision of educational or employment. This policy prohibiting discrimination on the basis of sexual orientation does not apply to the University's relationships with outside organizations, including the federal government, the military, ROTC, and private employers.

Clarkson University does not discriminate on the basis of sex or disability in its educational programs and activities, pursuant to the requirements of Title IX of the Educational Amendments of 1972, and Section 504 of the Rehabilitation Act of 1973, and the American Disabilities Act of 1990 respectively. This policy extends to both employment by and admission to the University. Inquiries concerning Section 504, and the Americans with Disabilities Act of 1990 should be directed to Jennifer DeCoste, Section 504/ADA Coordinator*; telephone 315-268-3785. Inquiries concerning Title IX, the Age Discrimination Act, or other discrimination concerns should be directed to Suzanne E. Davis, Title IX Coordinator, Student Administrative Services, Room 101A, Cubley-Reynolds Quad, Clarkson University, PO Box 5615, Potsdam, NY 13699-5615; or telephone 315-268-6493. Information on the processing of grievances and charges relating to the above policies can be obtained from the Office of Affirmative Action.

Clarkson University is making a special effort to identify a broad spectrum of candidates in both employment and educational programs, including women, minorities, people with disabilities, and veterans.

*Room 101, Center for Advanced Materials Processing, Clarkson University, P.O. Box 5512, Potsdam, NY 13699-5512

IX-CC Crime Statistic Reporting

Clarkson University's Advisory Committee on Campus Safety will provide upon request all campus crime statistics are reported to the United States Department of Education. Contact the Director of Campus Safety, 315-268-6666, visit www.clarkson.edu/campussafety, or www.ope.ed.gov/security/InstList.asp, or www.securityoncampus.org/crimestats/.

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IX-DD Credit Card Marketing Policy

Prohibition. The advertising, marketing, or merchandising of credit cards to students on the campus of Clarkson University is strictly prohibited, except as provided in paragraphs 3 and 4.
Penalty. Any individual visitor, licensee, or invitee on said campus found violating this policy shall be banned from the campus for a period of two years and any credit card issuer represented by said visitor, licensee, or invitee shall be banned from the campus for a period of one year. Any student, faculty, or other staff found violating this policy shall receive a warning and be prohibited from any and all future credit card marketing on the campus.
Restrictions. The following restrictions shall be imposed on any individual wishing to advertise, market, or merchandise credit cards, hereinafter referred to as “marketer,” on the campus of Clarkson University:
1. The marketer shall register with the office of the Vice President for University Outreach and Student Affairs and receive express written authorization to be on campus property for the purpose of advertising, marketing, or merchandising of credit cards.
2. The marketer shall be restricted to the following locations: Cheel Campus Center.
3. The marketer shall be restricted to the following hours: 9 a.m. – 4 p.m. — Monday through Friday.
4. There shall be no posting of flyers, posters, or other forms of information on any college property for the purpose of advertising, marketing, or merchandising of credit cards, except on the day the marketer is on the campus, provided that it is limited to the immediate vicinity where the marketer has permission to operate.
5. There shall be no inducement or gifts provided to the student in exchange for completing a credit card application.
6. The marketer shall provide to each student applying for a credit card a pamphlet provided to the marketer by the Office of the Vice President for University Outreach and Student Affairs that provides students with information about good credit management practices, including how to access any information or services provided by the New York State Consumer Protection Board.
Exemptions. This policy does not apply to any advertising, marketing, or merchandising of credit cards by either the university or an agent of the university to non-students, nor does it prohibit the advertising, marketing, or merchandising of credit cards to students through direct mail, newspapers, magazines, or within any banking institution located on the campus.
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Prior to Start of Semester	1	2	3	4	5	6	7	8	9	10	11	12
Minimum Cumulative GPA	0	1.0	1.5	1.75	2.0	2.0	2.0	2.0	2.0	2.0	2.0	2.0
Minimum # Earned	0	10	20	30	40	50	60	70	80	90	100	110