Regulations 2010-2011
In this Section
2010-2011 Financial Aid Regulations
X-Y FINANCIAL AID REGULATIONS — STATE, FEDERAL AND INSTITUTIONAL
A. Clarkson University Awarding Policy
Clarkson University Bases its Financial Aid Program on two comprehensive criteria:
Adjustments to offers of Financial Aid may result from the following:
B. New York State Aid - NYS Legal Residency Required. For dependent students, parent NYS residency is also required.
The following chart must be used by all institutions for students who received their first TAP award prior to the 2007-2008 academic year and for HEOP students.
The following chart must be used by all 4 year institutions for students who received their first TAP award in 2007-2008 and thereafter:
NOTE: Students who lose good academic standing for failing to achieve a cumulative GPA of a 2.0 can regain eligibility by completing appropriate coursework without state support to achieve a 2.0. Students cannot regain eligibility by remaining out of school for a period of time.
C. Federal aid includes the Pell Grant, the Supplemental Educational Opportunity Grant (SEOG), the Federal Direct Student Loan, the Federal Direct PLUS Loan, the Federal Academic Competitiveness Grant (ACG), the National SMART Grant, the Federal Perkins Loan and Federal Work-Study.
D. Clarkson University Grants, Loans and Scholarships
Clarkson University offers various need based and non need based grants, loans and scholarships.
E. Satisfactory Academic Progress Standards for Financial Aid
Students must maintain satisfactory academic progress to retain eligibility for federal and institutional financial aid. Satisfactory academic progress is comprised of three areas as required by federal regulations. A student must complete their degree within a specified period, demonstrate they are making progress towards the completion of their degree by earning a minimum number of credits hours each semester and achieve a GPA that is consistent with meeting graduation requirements. Some institutional scholarships (i.e. Honors and Merit Scholarships) and federal grants (i.e. ACG and SMART) may require higher academic achievement than the standards outlined below.
Financial Aid satisfactory academic progress standards are based on a student's cumulative record and are separate from Academic Standing determinations. A student who is on academic warning, academic probation, or has been approved to continue after separation retains financial aid eligibility provided the financial aid satisfactory academic progress standards as outlined below are met.
F. Financial Aid Waiver
Students who do not meet the cumulative quantitative and qualitative standards after the financial aid probationary period lose their eligibility for federal and institutional aid until the standards are met. Students may appeal to the University for a Financial Aid Waiver. Waivers may be issued for students who have experienced exceptional or extraordinary circumstances "beyond the student's control" that resulted in the failure to satisfy the requirements and where there is a reasonable expectation that the student will meet these requirements in the future. A student may be approved for a maximum of two waivers.
Circumstances may include, but are not limited to, the death of a student's relative or a student's personal illness or injury. Students will be notified by the Office of Financial Aid in the event of the loss of financial aid eligibility. Students will also be informed of the opportunity to submit a Financial Aid Waiver and will be issued a waiver form.
G. Repeated Courses
Courses in which a F or F is recorded may be repeated. The earned hours are counted once. The attempted hours are counted each time. Students may repeat a course twice. A student may not receive aid for a repeated course if they have already received a passing grade.
H. Regaining Eligibility
A student can regain eligibility for federal and institutional aid by:
I. Academic Grade Changes and Incompletes
For purposes of determining student eligibility for federal and institutional financial aid, all grade changes including incompletes must be submitted to SAS prior to the 10th day of the subsequent semester. This deadline may differ from academic departmental guidelines. The student must contact their SAS rep to request a review of their financial aid.
J. Change of Major
For purposes of determining satisfactory academic progress for financial aid, student who change their major and have courses that do not meet degree requirements excluded from their academic transcript will also have those courses excluded from the calculation for satisfactory academic progress determinations. Students are allowed to utilize one Financial Aid Waiver in Change of Major situations.
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K. Total Withdrawal from the University - Federal Title IV and Institutional Aid Refund Policy
Students earn financial aid by attending classes. Federal regulations require Clarkson to pro-rate financial aid amounts if the student officially or unofficially withdraws, is dismissed, or otherwise leaves the University. The formula is based upon the number of days the student has attended as a percentage of the total number of days in the semester. A student must attend classes through 60 percent of the semester to be fully eligible for his/her total financial aid package.
Refunds calculations are performed on the following funds:
The percentage earned of Federal Title IV funds will also be used to determine the amount of institutional grants, loans and/or scholarships that a student may retain upon withdrawing from the University.
Satisfactory academic progress for students who return to the University for a subsequent semester will be reviewed. If the student meets the financial aid satisfactory academic progress standards their aid will be reinstated. Students who do not meet the standards will be placed on financial aid probation. Students who have already used both semesters of financial aid probation and have extenuating circumstances are eligible to file an appeal for a one-time waiver.
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L. Readmitted Students
Students who have left the University for one or more semesters and have been readmitted will have their financial aid satisfactory academic progress reviewed at the time of readmission. Transfer credits must be received prior to the 10th day of the semester in order to effect the satisfactory academic progress determination. If the student is determined to be making progress they will regain their eligibility for federal and institutional aid. If the student is determined not to be making progress, the student will be placed on financial aid probation provided they have not already utilized their probationary term. If the probationary term has been utilized and the student has extenuating circumstances, the student may file an appeal for a Financial Aid Waiver provided that they have not utilized their two Financial Aid Waivers. There is no guarantee that a readmitted student will receive the same type or amount of institutional aid they received during prior semesters.
M. Cooperative Education Students
Students who are participating in the cooperative education program remain matriculated students at Clarkson University. For the semester that they are on coop, tuition is not charged and no academic credit is earned.
N. Outgoing Study Abroad/Exchange Students
Students participating in the study abroad/exchange program must apply for financial aid and complete verification. Students are charged tuition at Clarkson University. Any credit in the student's account will be refunded to the student for housing costs incurred abroad.
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O. Early Admission Students
All Early Admission students are required to fill out a Federal Aid Certification Form regarding his/her enrollment in high school. Students who are still enrolled in high school are ineligible for all federal aid.
The term "enrolled in high school" includes, but is not limited to, the concurrent pursuit of a high school diploma while enrolled in The Clarkson School. It also includes (i) a student who has completed the requirement for his/her high school diploma but not yet received it and is taking coursework for which his/her high school will give the student credit or (ii) a student who has not received a high school diploma and is considered by his/her high school to be enrolled, e.g. as a requirement for participation on an interscholastic sports team or in any other curricular or extracurricular activity for which enrollment in the high school is a prerequisite.
P. Drug Conviction Eligibility
If you answered "yes" to Question #23 on the 09-10 FAFSA - "Have you been convicted for the possession or sale of illegal drugs for an offense that occurred while you were receiving federal student aid?" you will be sent a worksheet by the Dept of Education that will determine if your conviction will affect your eligibility for federal aid. If it is determined that you are ineligible for federal aid, you are also ineligible for institutional aid. Students who lose aid under the drug conviction regulations will be notified in writing by the Office of Financial Aid.
You may regain aid eligibility by completing an acceptable drug rehabilitation program or pass two unannounced drug tests administered by an acceptable drug rehabilitation program. Please contact the Office of Financial Aid for the criteria governing an acceptable drug rehabilitation program.
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Q. Athletic Financial Aid Recipients Code of Conduct
Scholar athletes who receive athletic financial assistance must be aware of their high visibility within the Clarkson community. It is essential that each student athlete exemplify the highest standard of personal conduct. This is especially true for those student athletes who represent Clarkson at the Division I level. To assist all athletes with special emphasis on those who receive athletic financial assistance, the Athletic Administration requires each student to abide by the following Athletic Code of Conduct.
Student athletes must prioritize academics over athletics. To that end class attendance is mandatory. Should the need arise, procedures are available to have faculty notified of absences for legitimate reasons.
Academic achievement levels are prescribed by both Clarkson and the NCAA as requirements for participation. Additionally the coaching staff, based upon feedback from the academic community may require mandatory study halls or other proactive measures designed to enhance student athlete academic performance.
Each student athlete must be aware of the University code of ethics relative to academic integrity. Plagiarism and cheating are considered to be serious offenses, which must be brought before the Academic Integrity Committee.
Student athletes must take great care to avoid all violations of the law, especially the abuse of alcohol and controlled substances.
Each student athlete is expected to adhere to regulations governing life in the University residences. These regulations are published annually in the University Regulations. The Athletic Administration and appropriate coaching staff will review disciplinary actions taken by the Dean of Student’s Office against student athletes. Serious or repeat offenses may result in a serious misconduct finding against the student athlete.
Honesty, above all else, is expected of each student athlete.
Student athletes are reminded of the regulations relative to their required amateurism to be eligible for inter-collegiate competition. The receipt of athletic financial aid requires that the student athlete maintain their amateur status.
Student athletes are reminded that athletic financial aid may be immediately withdrawn based upon serious misconduct, academic ineligibility, falsifying eligibility information, or actions compromising the student's amateur status. In addition, Clarkson Athletics advises student athletes that non-compliance with elements of the Code of Conduct will result in disciplinary actions. Should the offense involve legal sanctions, academic integrity or disciplinary action through normal university processes a finding of serious misconduct may be applied thereby causing cancellation of the student's athletic financial assistance. Should this occur the student, based upon NCAA guidelines, will be given the opportunity to request a hearing regarding the cancellation of their athletic financial assistance.
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R. The Financial Appeals Board
The Financial Appeals Board (FAB) is an administrative Committee appointed by the President to resolve student financial difficulties stemming from regulatory non compliance. The mission of the FAB is to provide a mechanism for regulatory discretion (adjustment) based upon individual student circumstances. The Committee is required to determine that "Progress and Pursuit" are being maintained prior to discretionary actions.
X-Y FINANCIAL AID REGULATIONS — STATE, FEDERAL AND INSTITUTIONAL
A. Clarkson University Awarding Policy
Clarkson University Bases its Financial Aid Program on two comprehensive criteria:
- Financial need as determined from the results of the FAFSA and
- Academic achievement.
Adjustments to offers of Financial Aid may result from the following:
- Retention - Scholarship and grants are retained by the student provided he/she is able to comply with the conditions for retention as described on the "Financial Aid Notification" (FAN)
- Verification - Per federal regulations, information on the FAFSA will be compared to the information submitted on the Clarkson Financial Aid Verification Form. Resolution of conflicting information may result in an adjustment to the assistance offered.
- Request for Information - Any requests for information must be responded to by the deadline indicated on the request. Failure to respond with the necessary information may result in an adjustment to the assistance offered.
- Receipt of final, official high school transcript - No federal, state or institutional financial aid will be disbursed to a student's account without the submission of a final, official high school transcript.
- Necessity of Check-in at the beginning of the semester. No federal, state or institutional financial aid will be disbursed to a student's account until after they have "checked in." Check-in must be completed by the end of the 1st week of the semester. Failure to check-in will result in the cancellation of the financial aid award offer.
- Changes in Enrollment - if a student's enrollment drops below full-time during the drop period, the financial aid offer will be revised for less than full-time status. Pell, ACG and SMART grants will be pro-rated. Students lose eligibility for TAP and all Clarkson need and non-need based grants, scholarships and loans. Direct Loan eligibility will be re-evaluated.
B. New York State Aid - NYS Legal Residency Required. For dependent students, parent NYS residency is also required.
- Students must apply for the Tuition Assistance Program (TAP) and state scholarships after filing the FAFSA at www.hesc.com. The amount of the award is determined by the TAP division of the New York State Higher Education Services Corporation (HESC). Students are notified directly by HESC of the amount of their award.
- TAP can only be credited toward tuition charges. For students who receive other tuition only scholarship(s), the total of TAP and the other scholarship(s) cannot exceed the tuition charge.
- TAP and scholarships require matriculation in a degree program and enrollment in a minimum of 12 credits hours per semester.
- In order to receive TAP and scholarships a student must meet specific academic standards. Evaluations occur at the end of each semester. Good academic standing for TAP involves two components:
- Pursuit of Program - HESC regulations require that a student receive a passing or failing grade in a certain percentage of courses each term, depending on the number of state awards the student has received. During the first 2 semesters, a student must complete at least 50% of a full time load, during the 3rd and 4th semesters – 75% and in all subsequent semesters, a student must complete 100% of a full time load. Students who do not meet the pursuit of program requirements will lose good academic standing and are not eligible for an award for the next term.
- Satisfactory Academic Progress - Effective July 1,2010 New York State enacted revised regulations regarding satisfactory academic progress. The regulations changed the number of credits a student must accumulate and the cumulative grade point average that must be achieved each semester. Please refer to the charts below:
The following chart must be used by all institutions for students who received their first TAP award prior to the 2007-2008 academic year and for HEOP students.
| Calendar: Semester Program: Baccalaureate Program | |||||||||
| Prior being certified for this payment: |
|||||||||
| 1st |
2nd | 3rd |
4th | 5th | 6th | 7th | 8th | 9th** | 10th** |
| A student must have accumulated this many credits: | |||||||||
| 0 | 3 |
9 |
21 |
33 |
45 |
60 |
75 |
90 |
105 |
| With at least this grade point average: | |||||||||
| 0 | 1.1 | 1.2 | 1.3 | 2.0 | 2.0 |
2.0 |
2.0 |
2.0 |
2.0 |
The following chart must be used by all 4 year institutions for students who received their first TAP award in 2007-2008 and thereafter:
| Calendar: Semester Program: Baccalaureate Program | ||||||||||
| Prior being certified for this payment: |
||||||||||
| 1st |
2nd | 3rd |
4th | 5th | 6th | 7th | 8th | 9th** | 10th** |
|
| A student must have accumulated this many credits: | ||||||||||
| 0 | 6 |
15 |
30 |
45 |
60 |
75 |
90 |
105 |
120 |
|
| With at least this grade point average: | ||||||||||
| 0 | 1.5 | 1.8 | 2.0 | 2.0 | 2.0 |
2.0 |
2.0 |
2.0 |
2.0 |
|
- Reinstatement of Good Academic Standing - students who have lost good academic standing may restore this standing in one of the following ways:
- Make up past academic deficiencies by completing one or more semesters of student without receiving any state grants or scholarships.
- Be readmitted to the school after an absence of at least one calendar year; or
- Be granted a one-time waiver.
NOTE: Students who lose good academic standing for failing to achieve a cumulative GPA of a 2.0 can regain eligibility by completing appropriate coursework without state support to achieve a 2.0. Students cannot regain eligibility by remaining out of school for a period of time.
- One-time TAP Waiver - regulations permit students to receive a one-time waiver of the good academic standing requirement as an undergraduate and once as a graduate student. Waivers may be issued for students who have experienced exceptional or extraordinary circumstances "beyond the student's control" that resulted in the failure to satisfy the requirements and where there is a reasonable expectation that the student will meet these requirements in the future. Circumstances may include, but are not limited to, the death of a student's relative or a student's personal illness or injury.
- Students who have lost TAP eligibility will be notified by the Office of Financial Aid. As part of the notification, students will be given information regarding the one-time TAP waiver regulations and requirements.
- Students wishing to go forward with an appeal must complete and submit an Appeal Application with supporting documentation to the Dean of Students.
- Students must authorize the release of pertinent information as part of an investigation of the facts concerning the failure to meet academic progress regulations.
- Appeals will be investigated and reviewed by the Dean of Students in conjunction with faculty members from the student's program of study as well as other University personnel as necessary.
- The Dean will notify the Office of Financial Aid of the decision via the Appeal form.
- The Office of Financial Aid will notify the student by letter of the decision.
- Part-Time TAP - NY State Education Law has been amended to create Part-time TAP for students. To be eligible for this program, students must be freshman in the 2006-07 academic year or thereafter, have earned 12 credits or more in each of two-consecutive semesters, and maintain a "C" average.
C. Federal aid includes the Pell Grant, the Supplemental Educational Opportunity Grant (SEOG), the Federal Direct Student Loan, the Federal Direct PLUS Loan, the Federal Academic Competitiveness Grant (ACG), the National SMART Grant, the Federal Perkins Loan and Federal Work-Study.
- In order to be eligible to receive any Title IV financial aid, a matriculated student must meet one of the following criteria:
- Be a high school graduate - a student must submit a final official high school transcript in order to receive federal funds. Aid will not be disbursed to a student’s account until this document is received.
- Have earned a recognized General Equivalency Diploma (GED)
- Pass an approved Ability to Benefit (ATB) test as defined in the Higher Education Act of 1965 (amended through July 1996)
NOTE: Students are ineligible for all federal aid if they owe a refund or repayment of any previously received Title IV funds or are in default on a previously received federal student loan.
- Enrollment - Full time Undergraduate students must register for at least 12 credit hours per semester. Part-time students must register for at least six (6) hours.
D. Clarkson University Grants, Loans and Scholarships
Clarkson University offers various need based and non need based grants, loans and scholarships.
- In order to have eligibility determined for need based grants and loans, students must file the FAFSA form and complete the verification process each year.
- Students must register for at least 12 credits hours each semester and have full-time status at the end of the drop period.
- Clarkson Merit awards require a 3.25 GPA at the end of the spring semester. Failure to achieve the require GPA will result in the loss of the award for the following year. Reinstatement of the award will occur if the student has raised their GPA to a 3.25 at the end of the following spring semester.
- Scholarships are retained each year provided that the student meets the criteria of the specific scholarship.
- Institutional sponsored loans are awarded annually. Renewal of these loans is dependent upon funding availability, continued demonstrated financial need and academic standing.
E. Satisfactory Academic Progress Standards for Financial Aid
Students must maintain satisfactory academic progress to retain eligibility for federal and institutional financial aid. Satisfactory academic progress is comprised of three areas as required by federal regulations. A student must complete their degree within a specified period, demonstrate they are making progress towards the completion of their degree by earning a minimum number of credits hours each semester and achieve a GPA that is consistent with meeting graduation requirements. Some institutional scholarships (i.e. Honors and Merit Scholarships) and federal grants (i.e. ACG and SMART) may require higher academic achievement than the standards outlined below.
Financial Aid satisfactory academic progress standards are based on a student's cumulative record and are separate from Academic Standing determinations. A student who is on academic warning, academic probation, or has been approved to continue after separation retains financial aid eligibility provided the financial aid satisfactory academic progress standards as outlined below are met.
- Maximum time frame for degree completion
- Federal regulations specify that a student must complete his/her degree within 150% of the published length of the program. The maximum time frame at Clarkson is measured in attempted hours. A student must earn 120 credits to receive a Bachelor's degree. Therefore, the maximum time frame to complete the program for full time students cannot exceed 180 attempted credit hours, 6 years, or 12 semesters, which ever comes first. Part-time students cannot exceed the 180 attempted credit hours. There are no appeals to the maximum time frame regulation.
- Credits counted in the maximum time are all attempted credits (even when not a financial aid recipient) Attempted credits include:
- Earned hours - Passed (A-D), Pass (P)
- Repeated Courses - both attempts
- Withdrawal (LW) and (W)
- Failure (F)
- Incomplete (I)
- All accepted transfer credits(including consortium agreements and Study Abroad courses) toward the degree program (T)
- Federal regulations do not allow for the exclusion of courses in which a student has remained past the drop period and earned a grade of "W" from its calculation of the maximum time frame.
- Quantitative Standards
- Federal regulations require that a student make steady progress toward degree completion by earning a minimum number of credit hours each semester. In order to earn 120 credit hours and graduate from Clarkson University in 4 years, a student must complete a minimum of 15 credit hours per semester. In order to graduate within the maximum time frame (180 attempted credit hours or 6 years) a student must earn at least 10 credits per semester.
- Earned credit hours include:
- Grades of A, B, C, D or P (with credit)
- Transferred credits - provided they meet degree requirements
- Credits earned from a Consortium Agreement or Study Abroad Program.
- Student records are evaluated at the end of each semester. Students who do not earn the minimum number of credit hours before the beginning of the next semester are placed on financial aid probation.
- Qualitative Standards
Federal regulations require the student to meet minimum cumulative GPA standards to retain eligibility for aid. As indicated in the following chart, after 4 semesters a student must maintain a 2.0 cumulative GPA to be eligible for financial aid.
Review of student records occurs at the end of each academic semester.
The following chart is used to determine quantitative and qualitative progress. The credits and minimum GPA must be earned by the beginning of the term in which the financial aid is to be disbursed.
Prior to Start of Semester 1 2 3 4 5 6 7 8 9 10 11 12 Minimum Cumulative GPA 0 1.0 1.5 1.75 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Minimum # Earned 0 10 20 30 40 50 60 70 80 90 100 110
Students who fail to meet both quantitative and qualitative standards are not making satisfactory academic progress for financial aid.
- Financial Aid Probation
Students who do not meet the qualitative and/or quantitative standards are placed on financial aid probation. Students on financial aid probation retain both federal and institutional aid eligibility. Per federal regulations, students are allowed one probationary period.
If the student does not earn the minimum number of credits or maintain the required GPA after the probationary period, they will no longer be eligible for federal or institutional aid until that standard is met.
Students who have utilized the probationary semester and experience extenuating circumstances are eligible to submit a request for a Financial Aid Waiver. Refer to the Financial Aid Waiver section for further information.
F. Financial Aid Waiver
Students who do not meet the cumulative quantitative and qualitative standards after the financial aid probationary period lose their eligibility for federal and institutional aid until the standards are met. Students may appeal to the University for a Financial Aid Waiver. Waivers may be issued for students who have experienced exceptional or extraordinary circumstances "beyond the student's control" that resulted in the failure to satisfy the requirements and where there is a reasonable expectation that the student will meet these requirements in the future. A student may be approved for a maximum of two waivers.
Circumstances may include, but are not limited to, the death of a student's relative or a student's personal illness or injury. Students will be notified by the Office of Financial Aid in the event of the loss of financial aid eligibility. Students will also be informed of the opportunity to submit a Financial Aid Waiver and will be issued a waiver form.
- Students wishing to appeal the loss of their financial aid eligibility must complete and submit a Financial Aid Waiver form with supporting documentation to Dean of Students prior to the start of the semester they wish to return.
- Students must authorize the release of pertinent information as part of an investigation of the facts concerning the failure to meet academic progress regulations.
- Appeals will be investigated and reviewed by the Dean of Students in conjunction with faculty members from the student's program of study as well as other Clarkson University personnel as necessary.
- The Dean of Students will notify the Office of Financial Aid of the decision via the Financial Aid Waiver form.
- The Office of Financial Aid will notify the student by letter of the decision.
- Upon approval of a Financial Aid Waiver, eligibility for aid is reinstated for one semester.
- A student is allowed a maximum of two Financial Aid Waivers.
- If the student does not meet the standards at the end of the semester following their second Financial Aid Waiver, they will no longer be eligible for federal or institutional aid until the standards are met.
G. Repeated Courses
Courses in which a F or F is recorded may be repeated. The earned hours are counted once. The attempted hours are counted each time. Students may repeat a course twice. A student may not receive aid for a repeated course if they have already received a passing grade.
H. Regaining Eligibility
A student can regain eligibility for federal and institutional aid by:
- Taking courses at Clarkson without receiving federal or institutional aid that raises their GPA to the minimum standards and/or increases earned hours to the minimum requirements. Students must notify their SAS representative at the end of the semester to request an evaluation of their financial aid satisfactory academic progress standing and financial aid eligibility.
- Transferring in courses. A transferred course must count toward degree requirements. A minimum of a 'C' is required for transfer credits. Transfer credits are included in both attempted and earned hours. Transfer credits for repeated courses have an effect on the GPA. Transfer credits for non-repeated courses have no effect on the GPA. Transfer credits must be received by the 10th day of the semester.
I. Academic Grade Changes and Incompletes
For purposes of determining student eligibility for federal and institutional financial aid, all grade changes including incompletes must be submitted to SAS prior to the 10th day of the subsequent semester. This deadline may differ from academic departmental guidelines. The student must contact their SAS rep to request a review of their financial aid.
J. Change of Major
For purposes of determining satisfactory academic progress for financial aid, student who change their major and have courses that do not meet degree requirements excluded from their academic transcript will also have those courses excluded from the calculation for satisfactory academic progress determinations. Students are allowed to utilize one Financial Aid Waiver in Change of Major situations.
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K. Total Withdrawal from the University - Federal Title IV and Institutional Aid Refund Policy
Students earn financial aid by attending classes. Federal regulations require Clarkson to pro-rate financial aid amounts if the student officially or unofficially withdraws, is dismissed, or otherwise leaves the University. The formula is based upon the number of days the student has attended as a percentage of the total number of days in the semester. A student must attend classes through 60 percent of the semester to be fully eligible for his/her total financial aid package.
Refunds calculations are performed on the following funds:
- All Federal Direct Loans - Subsidized, Unsubsidized, PLUS, Grad PLUS
- Perkins Loans
- Pell Grants
- SEOG
- Academic Competitiveness Grants
- SMART Grants
The percentage earned of Federal Title IV funds will also be used to determine the amount of institutional grants, loans and/or scholarships that a student may retain upon withdrawing from the University.
Satisfactory academic progress for students who return to the University for a subsequent semester will be reviewed. If the student meets the financial aid satisfactory academic progress standards their aid will be reinstated. Students who do not meet the standards will be placed on financial aid probation. Students who have already used both semesters of financial aid probation and have extenuating circumstances are eligible to file an appeal for a one-time waiver.
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L. Readmitted Students
Students who have left the University for one or more semesters and have been readmitted will have their financial aid satisfactory academic progress reviewed at the time of readmission. Transfer credits must be received prior to the 10th day of the semester in order to effect the satisfactory academic progress determination. If the student is determined to be making progress they will regain their eligibility for federal and institutional aid. If the student is determined not to be making progress, the student will be placed on financial aid probation provided they have not already utilized their probationary term. If the probationary term has been utilized and the student has extenuating circumstances, the student may file an appeal for a Financial Aid Waiver provided that they have not utilized their two Financial Aid Waivers. There is no guarantee that a readmitted student will receive the same type or amount of institutional aid they received during prior semesters.
M. Cooperative Education Students
Students who are participating in the cooperative education program remain matriculated students at Clarkson University. For the semester that they are on coop, tuition is not charged and no academic credit is earned.
N. Outgoing Study Abroad/Exchange Students
Students participating in the study abroad/exchange program must apply for financial aid and complete verification. Students are charged tuition at Clarkson University. Any credit in the student's account will be refunded to the student for housing costs incurred abroad.
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O. Early Admission Students
All Early Admission students are required to fill out a Federal Aid Certification Form regarding his/her enrollment in high school. Students who are still enrolled in high school are ineligible for all federal aid.
The term "enrolled in high school" includes, but is not limited to, the concurrent pursuit of a high school diploma while enrolled in The Clarkson School. It also includes (i) a student who has completed the requirement for his/her high school diploma but not yet received it and is taking coursework for which his/her high school will give the student credit or (ii) a student who has not received a high school diploma and is considered by his/her high school to be enrolled, e.g. as a requirement for participation on an interscholastic sports team or in any other curricular or extracurricular activity for which enrollment in the high school is a prerequisite.
P. Drug Conviction Eligibility
If you answered "yes" to Question #23 on the 09-10 FAFSA - "Have you been convicted for the possession or sale of illegal drugs for an offense that occurred while you were receiving federal student aid?" you will be sent a worksheet by the Dept of Education that will determine if your conviction will affect your eligibility for federal aid. If it is determined that you are ineligible for federal aid, you are also ineligible for institutional aid. Students who lose aid under the drug conviction regulations will be notified in writing by the Office of Financial Aid.
You may regain aid eligibility by completing an acceptable drug rehabilitation program or pass two unannounced drug tests administered by an acceptable drug rehabilitation program. Please contact the Office of Financial Aid for the criteria governing an acceptable drug rehabilitation program.
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Q. Athletic Financial Aid Recipients Code of Conduct
Scholar athletes who receive athletic financial assistance must be aware of their high visibility within the Clarkson community. It is essential that each student athlete exemplify the highest standard of personal conduct. This is especially true for those student athletes who represent Clarkson at the Division I level. To assist all athletes with special emphasis on those who receive athletic financial assistance, the Athletic Administration requires each student to abide by the following Athletic Code of Conduct.
Student athletes must prioritize academics over athletics. To that end class attendance is mandatory. Should the need arise, procedures are available to have faculty notified of absences for legitimate reasons.
Academic achievement levels are prescribed by both Clarkson and the NCAA as requirements for participation. Additionally the coaching staff, based upon feedback from the academic community may require mandatory study halls or other proactive measures designed to enhance student athlete academic performance.
Each student athlete must be aware of the University code of ethics relative to academic integrity. Plagiarism and cheating are considered to be serious offenses, which must be brought before the Academic Integrity Committee.
Student athletes must take great care to avoid all violations of the law, especially the abuse of alcohol and controlled substances.
Each student athlete is expected to adhere to regulations governing life in the University residences. These regulations are published annually in the University Regulations. The Athletic Administration and appropriate coaching staff will review disciplinary actions taken by the Dean of Student’s Office against student athletes. Serious or repeat offenses may result in a serious misconduct finding against the student athlete.
Honesty, above all else, is expected of each student athlete.
Student athletes are reminded of the regulations relative to their required amateurism to be eligible for inter-collegiate competition. The receipt of athletic financial aid requires that the student athlete maintain their amateur status.
Student athletes are reminded that athletic financial aid may be immediately withdrawn based upon serious misconduct, academic ineligibility, falsifying eligibility information, or actions compromising the student's amateur status. In addition, Clarkson Athletics advises student athletes that non-compliance with elements of the Code of Conduct will result in disciplinary actions. Should the offense involve legal sanctions, academic integrity or disciplinary action through normal university processes a finding of serious misconduct may be applied thereby causing cancellation of the student's athletic financial assistance. Should this occur the student, based upon NCAA guidelines, will be given the opportunity to request a hearing regarding the cancellation of their athletic financial assistance.
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R. The Financial Appeals Board
The Financial Appeals Board (FAB) is an administrative Committee appointed by the President to resolve student financial difficulties stemming from regulatory non compliance. The mission of the FAB is to provide a mechanism for regulatory discretion (adjustment) based upon individual student circumstances. The Committee is required to determine that "Progress and Pursuit" are being maintained prior to discretionary actions.
- Only students who have exhausted all other remedies would be able to appeal to FAB.
- The FAB could elect at its discretion to hear typical cases involving medical or personal circumstances.
- The FAB would decide individual appeals based on a majority vote with at least three members present.
- Resolutions to a student's financial concerns are at the discretion of FAB and may involve either financial aid or adjustments to student charges.
- Referrals to the FAB are to be coordinated through any of the following offices: Academic Affairs, Vice President for University Outreach and Student Affairs, Pipeline for Educational Programs (PEP), or Student Administrative Services (SAS)
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- A. Clarkson University Awarding Policy
- B. NY State Aid
- C. Federal Aid
- D. CU Grants, Loans & Scholarships
- E. SAP for Financial Aid
- F. Financial Aid Waiver
- G. Repeated Courses
- H. Regaining Eligibility
- I. Academic Grade Changes & Incompletes
- J. Change of Major
- K. Total Withdrawal from University - Refund Policy
- L. Readmitted Students
- M. Cooperative Education Students
- N. Outgoing Study Abroad & Exchange Students
- O. Early Admission Students
- P. Drug Conviction Eligibility
- Q. Athletic Financial Aid Recipients Code of Conduct
- R. The Financial Aid Appeals Board
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