Students who have the accommodation of extended time for their exams frequently have conflicts in their final exam schedules.
We start all exams scheduled for 7:00 p.m. at 5:00 p.m. to allow for extended time. This earlier start time allows the students to have extended time and still end their exams at a reasonable hour. Students will remain in the testing room until at least 7:15 p.m., by which time the rest of the class will be underway with their exams. Likewise, because our students use extended time, sometimes their schedules need to be adjusted if they have exams scheduled back to back. For the vast majority of these conflicts, we are able to proctect the integrity of your exam by either holding the student in the testing room or offering a supervised break between exams. You will be notified of any scheduling changes via email.
However, each semester we do have students whose exam schedule requires us to move one or more exams in such a way that the exam is not given in a time that overlaps the regular administration time. Sometimes we need to move exams to different days. These more difficult conflicts will be handled individually. You will receive an e-mail outlining the conflict(s) and there will be at least one suggestion for resolving the conflict. You may either approve the suggestion or call OAS at extension 7643 and we can try to find other solutions. You may be asked to have a conversation with fellow faculty members to discuss and reach a compromise regarding which exam is to be moved.
In order to be prepared to administer a large number of exams in many different locations and pair experienced proctors with those brought on for final exams, we need to start the conflict resolution process as soon as final exam schedules are posted by SAS. Your prompt replies to emails requesting permission to move exam start times and resolve difficult conflicts is critical to our joint efforts to administer final exams. If you are not giving an exam at the time noted on the schedule posted by SAS, please let us know as soon as possible as this helps us resolve other conflicts. If you are not giving a 3-hour exam, that information is also very helpful.
If you have a slot for your course in the final exam schedule but use this time for project presentations or make-up presentations, etc., please let us know when schedules come out. We have no way of knowing that you are not giving a final exam if you don't tell us. Students do not get involved in the final exam process until we send them their revised final exam schedule, unless we have reason to contact them earlier.
If your final exam day or time changes AFTER SAS publishes the schedule, please notify us immediately. If we do not get that information right away, the students may need to take it according to the schedule initially posted by SAS if OAS is to proctor the exam.
When we send out e-mail exam requests and coversheets for final exams we request delivery of the exams a full day ahead of administration. Some instructors send them even earlier, and that's great! If you cannot get your final exam to us a full day ahead of time, please let us know when we can expect it. The in-processing of final exams for so many locations and then ensuring their safe storage takes a significant amount of time and we are already busy with the administration. Your assistance is needed for us to undertake such a large task.
Please know that we work very hard to protect exam integrity while still providing the necessary accommodations for our students. All testing students sign an Ethics Agreement at the beginning of each semester. For final exams, an Ethics Agreement is signed for each exam and is returned to the instructor with the completed exam. Students with disabilities are grateful for the extra effort that goes into providing them with accommodations for final exams and they readily agree to the need to remain in the testing room or have a supervised break in order to protect exam integrity.
We do everything we can to protect the exam itself once it is in our possession. Should you have questions or concerns about this, please don’t hesitate to contact OAS to learn more about the measures taken to keep the exams safe.